Office Coordinator

2 weeks ago

South Yarra, Australia Gough Recruitment Full time

Administration and Support
- Inner South East Melbourne
- $70k + super

Our client is currently at the forefront of luxurious apartment builds and new hotels within Melbourne and nationally. As one of Melbourne's leading property developers, you will be exposed to the upper echelon of the development world. The role manages all national offices and ensures stock levels, office systems and procedures, maintenance, and any other ad-hoc requests are attended to in a timely manner. You will be situated between their two offices to ensure a consistent standard of service, presentation, and environment is set at both offices.

**Key responsibilities**:
**Administration**
- Provide administration assistance to the wider team - including printing, binding, mail distribution and sorting.
- Attending and organising the setup of display suites on behalf of the company
- Support the Finance team with expense claims and invoicing
- Other ad-hoc administration tasks as required

**Office Management**:

- Set up and ongoing management of all national offices.
- Maintaining and stocktaking office supplies to place orders when needed.
- Liaise with contractors to ensure checks are undertaken on office equipment and maintenance repairs are correctly carried out where required, to comply with safety regulations.
- Maintaining the kitchen are and replenishing stock when required
- Ensuring common areas of the office are always kept neat and tidy.
- Work with the wider team to ensure the warehouse is maintained in a tidy fashion.

**Reception & Meeting Management**
- Manage the meeting rooms bookings to ensure all rooms are cleaned and correctly prepared for each meeting
- Liaising with the team to ensure all guest’s requests are met prior to their arrival, including the printing and organising of all meeting material that is required.
- Ensure COVID-19 safety regulations are adhered to at all times for guests visiting the office.
- Offer beverages to guests and seat them in their allocated meeting room.
- Ensuring all phone calls are answered or returned within a timely matter and are directed to the correct team member.
- Coordinating pick up and drop off of all courier items being received or sent by the team.
- Being proactive in organising transfers, deliveries, and additional services for the company.

**Support**
- Provide support to the wider Administration team.
- Supporting the Events team and People & Culture team where necessary with events, both internal and external.
- Other ad-hoc support tasks as required

**Key attributes and experience**:

- At least two years’ prior experience in a similar position
- Professional approach and a polished presentation
- Thrive in a high paced role
- Strong IT skills
- Excellent communication and interpersonal skills
- Excellent customer service skills
- Warm and friendly approach
- High attention to detail

If this sounds like the opportunity you have been looking for then please hit the
**APPLY NOW button**
**TODAY**

For a confidential discussion please contact
**Luke Sorensen on 0458 229 357** or

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