School/department Administration Assistant, Faculty

3 weeks ago

North Ryde, Australia Macquarie University Full time

PRIMARY DETAIL

Salary Package: School/Department Administration Assistant, Faculty of Arts, (HEW Level 4) $70,536 - $76,022 p.a, plus 17% employer's superannuation and annual leave loading

Appointment Type: 1 Part-time continuing and 1 Full-time, 2 year fixed-term position available

Location: Macquarie University (North Ryde)

THE ROLE

We are seeking two enthusiastic and proactive Administration Assistants to provide general administrative support across Department/School operations and support the Operational Leadership team within the Faculty of Arts. There is 1 full-time, 2 year fixed-term position available (to replace an employee on secondment) as well as 1 part-time, continuing position available.

Reporting to the School/Department Operations Manager the Administration Assistants will be responsible for providing administration and operational support to ensure the day to today running of the School/Department.

These are exciting opportunities for highly driven, dynamic and agile Administration Assistants to further their career within a collaborative, diverse and rewarding work environment.

Key Accountabilities- Provide Event co-ordination and support for a variety of strategic events across the Faculty.- Provide general administrative support to staff for all Faculty operations, including facilities management, office and IT equipment and website enquiries.- Undertake transactional administrative activities across the full scope of Faculty functions.- Organise on and off-site meetings including arranging all bookings, catering, transport and appropriate resourcing.- Respond to, or appropriately escalate, queries about the faculty and its activities.- Support the onboarding of new staff, HDR students, honorary appointees, visitors and volunteers to the department in accordance with WHS and other University requirements.- Provide event coordination and administration support for School level events.- Provide administrative support and work with relevant stakeholders to update and maintain websites as required.- Assist with the design, development and implementation of improvements to administrative systems, processes and procedures as required.- Comply with relevant professional standards and codes of ethics and EEO and WHS regulations.- Perform any other duties as required and appropriate for this classification.

About You

About Us

One of the leading arts and humanities faculties in Australia, Macquarie's Faculty of Arts is home to bold thinkers and passionate educators who are asking the big questions about the world. Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation in 1964, we have aspired to be a different type of university. Over the years, we’ve grown to become the centre of a vibrant local and global community.

Connect with us today


To Apply- Qualification or relevant qualification and/ or equivalent experience;-
- Time management and organisational skills;- Experience in providing general and personal assistant administration in a complex environment, preferably in higher education;- Proven ability to coordinate multiple activities with mínimal supervision while delivering to tight timeframes;- Ability to work autonomously and collaborate with other teams;- Demonstrated experience in providing high quality service to customers;- Working with a diverse group of stakeholders.

Specific Role Enquiries: Head of Faculty Operations, Felicity Hopkinson,

General role enquiries: HR Officer, Mal Sawley,

Applications Close: Sunday, 30 July 2023, at 11.59pm (AEDT)

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Applications Close:
18/07/2023 11:59 PM

Diversity and Inclusion
- Innovation and ingenuity thrive at Macquarie University when diversity, equity and inclusion take centre stage. At the University, we embrace a culture where diversity of background, experience and perspective are fundamental to our success.
- We do not discriminate on gender identity, age, culture, disability, sexuality, Indigeneity, family and caring responsibilities or religion. See our journey towards leadership in- Equity, Diversity and Inclusion
- in Higher Education.
- Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in- flexible work
- to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, explore our- .

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