Office Manager

2 months ago

Sydney, Australia Sephora Full time

**4 day a week (Monday to Thursday) - 4.5 week fixed term contract - w/c 14 October to & 14 November**

**Working Holiday Visas will be considered for this role**

At Sephora, we stand together and we stand for something more since 1969. For empowerment, for exploration, for the opportunity to impact people's lives through the unlimited power of beauty.

As part of the LVMH family, Sephora's excellence, innovation, and entrepreneurial spirit have made us the world's leading beauty retailer growing twice faster than the market. Across Australia and New Zealand, we have circa 30 stores, a growing online platform and we plan to grow this year on year. Not only do we have stores we also have a head office based in Sydney CBD. Sephora has a diverse number of roles to offer.

Sparked by energy and excitement, our passion is contagious. So, if you are ready to make your mark at a leading global retailer and belong to something beautiful, join us and reimagine your future, with Sephora.

**While at Sephora, you'll enjoy...**
- Opportunities for personal development here in Australia and New Zealand
- Opportunities across our global group of high-end luxury brands
- Gifted products throughout the year along with store discounts of up to 45% off
- Paid Parental Leave, Birthday Leave & Personal Leave
- Health and well-being initiatives including: Discounted Gym memberships & 24/7 Mental Health well-being programs
- Life Insurance
- Unique online learning platform
- Fun social calendar
- Fortnightly Pay + Super

**The Opportunity**:
As the Team and Office Assistant (4.5 week fixed-term contract) you will oversee the day to management of our support office in Sydney. Reporting to the Head of HR, this role will also provide ad hoc admin support to the GM, Sephora ANZ Leadership team and HR team.

**You’ll shine here if you enjoy**
- Ensuring the office is functioning effectively on a day-to-day basis including stationery & grocery purchasing and general office procurement, office/building maintenance, security, booking of couriers, keeping staff accountable for kitchen and meeting room cleanliness etc.
- Managing office expenditures, including reconciling monthly tax invoices for the office, supporting the finance team with expense claims and invoicing
- First point of contact for IT, both with Regional and our external provider
- General reception servicing including greeting guests, mail management, building rapports with building management, cleaners etc.
- Assist with all onboarding and off boarding requirements
- Organizing any company staff events, including but not limited to annual conferences, end of year parties, engagement initiatives
- Creating and management of Sephora ANZ internal events calendar
- Being responsible for booking travel for the GM, wider leadership team and retail teams by utilizing our corporate travel booking system
- IT and security access asset management, organizing IT refreshes and equipment repairs
- Providing day-to-day support to the General Manager as needed
- Being responsible for the creation of meeting/visit agendas for visitors, GM’s market visits
- Supporting with GM diary management where required, liaising with the Regional EA’s on meetings, travel and agendas
- Managing all company accounts and making sure staff are complying with internal rules and policies
- Booking courses for the retail team
- Keeping all records and documentation up to date
- Providing ad hoc administration support to HR & the leadership team

**We would love to hear from you if you have**:

- Previous experience in a similar role
- Positive service attitude
- Excellent written and spoken communication
- Strong problem solving skills
- Superior organizational skills & ability to multitask
- Strong attention to detail
- Diverse and adaptive skills (open to constant change and adjustments)
- Previous experience with complex travel management would be advantageous
- Stakeholder management experience
- Working under pressure to tight timelines
- Knowledge of various systems
- Discretion in relation to confidential information

You can **unleash your creativity,** because we've got disruptive spirit. You can** learn and evolve,** because we empower you to be your best. You can **be yourself,** because you are what sets us apart. **This, is the future of beauty. Reimagine your future, at Sephora.**

Sephora is proud to be an equal opportunity workplace for all. We do not discriminate in recruitment, hiring, training, advancement, or other employment practices. We celebrate diversity and are committed to creating and fostering an inclusive environment for all employees.

  • Project Officer

    1 month ago

    Sydney, Australia NSW Office of Sport Full time

    **Are you a driven and skilled Project Officer ready to take the next step in your career? Join our dynamic team at the Office of Sport!** We are seeking a Project Officer to join our Operations Team on a fulltime ongoing basis. The role location is flexible within one of the Office and Sport’s Centre, ex-Olympic Venues, or Offices. **Working with us is...

  • Grants Officer

    1 month ago

    Sydney, Australia NSW Office of Sport Full time

    **Are you looking for your next challenge? We have an exciting opportunity for two Grants Officers to join our Grants team for the effective administration of sports funding and grants program.** *** We are seeking two Grants Officers to join our team on a temporary basis up to June 2025. The role will be based in our Sydney Olympic Park office, offering...

  • Administrative Support Officer

    2 weeks ago

    Sydney, New South Wales, Australia Australian Taxation Office Full time

    About the RoleThis is an exciting opportunity to join the Australian Taxation Office as an Executive Assistant, providing high-level administrative support to senior leaders. As the first point of contact in the office, you will be responsible for communicating with business partners and clients, managing diaries, arranging briefings and events, and...

  • Events Officer

    2 months ago

    Sydney, Australia NSW Office of Sport Full time

    **This is an exciting and diverse role for an Events professional who is passionate about events!** - We are seeking an Events Officer to join our friendly and vibrant team - Based at Sydney International Regatta Centre | NSW Government - The role will be an 18 months temporary, full-time opportunity **Working with us** The Office of Sport is the lead NSW...

  • Grants Administration Officer

    1 month ago

    Sydney, Australia NSW Office of Sport Full time

    **Are you looking for your next challenge? We have an exciting opportunity for a Grants Administration Officer to join our Infrastructure Grant team for the effective administration of sports funding and grants program.** *** We are seeking a Grants Administration Officer to join our team on a temporary basis up to June 2026. The role will be based in our...

  • Records Management Officer, Corporate Services

    2 months ago

    Sydney, Australia NSW Office of the Children's Guardian Full time

    **Office of the Children’s Guardian** **Records Management Officer** - ** Exciting opportunity to make a real impact in shaping the future of the Office of the Children’s Guardian.**: - ** Supportive and collaborative team culture, committed to diversity and inclusion in the workplace.**: - ** Join a dynamic workplace and be part of the Corporate...

  • Events Officer

    2 weeks ago

    Sydney, Australia NSW Office of Sport Full time

    **This is an exciting and diverse role for an Events professional who is passionate about events!** - We are seeking an Events Officer to join our friendly and vibrant team - Based at Sydney International Regatta Centre | NSW Government - The role will be a temporary, full-time opportunity up to April 2026 **Working with us** The Office of Sport is the...

  • Paralegal and Executive Support Officer

    1 month ago

    Sydney, Australia NSW Parliamentary Counsel's Office Full time

    **Parliamentary Counsel's Office** **PARALEGAL AND EXECUTIVE SUPPORT OFFICER** **You. At the centre of big ideas.** The Parliamentary Counsel’s Office (PCO) provides a comprehensive and integrated range of high-quality services for the drafting of, and access to, NSW legislation and the giving of advice and information about legislation. As the...

  • Legal Officer

    5 months ago

    Sydney, Australia GEW 100 Pty Ltd (Family Office) Full time

    **Job Title**:Family Office Legal Officer **Company**:GEW 100 Pty Ltd Family Office **Location**: 99 Bathurst Street, Sydney NSW 2000 **Type**:Long Term **About GEW 100 Pty Ltd** GEW 100 Pty Ltd, a family office located at 99 Bathurst Street, Sydney, NSW 2000, primarily focuses on asset management. We seek to improve the completeness of our operations...

  • Communications Officer

    3 months ago

    Sydney, Australia NSW Office of Local Government Full time

    **_Together we shape thriving communities, public spaces, places and economies._** - **Manage the content and communication strategies to support the NSW Pet Registry upgrade project**: - **Temporary full-time opportunity until December 2025**: - **Office location - Nowra or Sydney; other NSW office locations negotiable**: - **Salary relative to...

  • Capital Works Delivery Support Officer

    2 months ago

    Sydney, Australia NSW Office of Sport Full time

    **Are you looking to kick start your career? Join our friendly and vibrant team!**: We are seeking a Capital Works Delivery Support Officer to join our team on a full-time, ongoing basis. The role will be based at Sydney Olympic Park with hybrid work options available. ***Working with us**: The Office of Sport is the lead NSW Government agency for sport and...

  • Administrative Support Officer

    5 months ago

    Sydney, Australia NSW Parliamentary Counsel's Office Full time

    **Agency overview** The Parliamentary Counsel’s Office (PCO) is headed by the Parliamentary Counsel and is a Public Service executive agency related to The Cabinet Office portfolio under the Government Sector Employment Act 2013. The PCO provides a comprehensive and integrated range of high-quality services for the drafting of, and access to, NSW...

  • Principal Legal Officer

    2 months ago

    Sydney, Australia NSW The Cabinet Office Full time

    **You. At the centre of big ideas.**: - Are you interested in working in a collaborative and dynamic team supporting senior executives with legal, legislative and policy advice? If so, this role is for you! - We are looking for legal practitioners to join the Legal Branch, with ongoing and temporary roles available - Legal Officer, Grade VI opportunities,...

  • Talent Acquisition Officer

    1 month ago

    Sydney, Australia NSW Crown Solicitor's Office Full time

    **Talent Acquisition Officer** - **Partner with a diverse client base, providing innovative recruitment solutions**: - **Two temporary roles for up to 12 months with a possibility of extension or conversion to ongoing**: - **Based in the Sydney CBD (Martin Place) with flexible work arrangements available** **Classification grade**:Clerk Grade...

  • CRM Manager

    2 months ago

    North Sydney, Australia LCA SUPPORT OFFICE Full time

    As **CRM Manager, **you will turn data into action, driving engagement, retention, and revenue with cutting-edge CRM strategies, based at our centrally located office in **North Sydney.** **What you'll do**: - Lead CRM strategy rollout, enhancing personalised consumer journeys across all markets - Drive continuous improvements through A/B testing, audience...

  • Manager, Asset Strategy and Planning

    1 month ago

    Sydney, Australia NSW Office of Sport Full time

    **Shape asset strategy and plan for asset management success in this key management role at the Office of Sport!**: We are seeking an experienced Manager, Asset Strategy and Planning to join our team on a full-time, ongoing basis. The role will be based at Sydney Olympic Park with hybrid work options. ***Working with us**: The Office of Sport is the lead...

  • Financial Services Officer

    5 months ago

    Sydney, Australia NSW Government -Crown Solicitor's Office Full time

    **Financial Services Officer** - **Opportunity to work in a dynamic and collaborative environment**: - **Temporary role for up to 12 months with a possibility of extension or conversion to ongoing**: - **Based in the Sydney CBD with flexible work arrangements available** **Classification grade**: Clerk Grade 1/2 **Salary**: $70,694 - $76,857 p.a....

  • Principal Legislation Editing and Access Officer

    5 months ago

    Sydney, Australia NSW Parliamentary Counsel's Office Full time

    The Parliamentary Counsel’s Office (PCO) is headed by the Parliamentary Counsel and is a Public Service executive agency related to The Cabinet Office under the Government Sector Employment Act 2013. The PCO provides a comprehensive and integrated range of high-quality services for the drafting of, and access to, NSW legislation and the giving of advice...

  • Communications and Engagement Officer

    5 months ago

    Sydney, Australia NSW Government -Parliamentary Counsel's Office Full time

    The Parliamentary Counsel’s Office (PCO) provides the Government with a comprehensive and integrated range of high quality services for the drafting of, and access to, legislation and the giving of advice and information about legislation. As the Communication and Engagement Officer you will be engaged in the creation, maintenance and distribution of...

  • Manager Legal Services

    1 month ago

    Sydney, Australia NSW Office of Sport Full time

    **Are you interested in working in a collaborative and dynamic team supporting senior executives and purpose driven teams with legal, legislative and policy advice? If so, this role is for you!**: We currently have a new and exciting opportunity for a Manager Legal Services to join our team on an ongoing basis. The role will be based in our Sydney Olympic...