Administration Assistant

2 weeks ago

Melton, Australia Schools (Government) Full time

Location: Western Region | Melton

Job type: Full time / From 19/02/2024 - 18/02/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1398155

**Selection Criteria**:
**SC1** Demonstrated experience and skills in coordinating a specific education support function.

**SC2** Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

**SC3** Demonstrated high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the position.

**SC5** Demonstrated capacity to provide advice and support to management in respect to the work area.

**SC6** Demonstrated commitment to professional learning and growth for both self and others.

**Role**:
Attendence requirement up to 6 days during school vacations.

Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy. This may include the supervision and coordination of other education support class staff within the work area or educational program. Supervision and coordination would be limited to ensuring routine tasks are performed to required standards. Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1. Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time. The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
The role requires a motivated individual willing to undertake the full range of administrative tasks associated with the day-to-day operation of a secondary school.

The successful applicant will need to be multi-skilled, have a capacity to be flexible, and be able to multi-task in a busy environment.

Duties may include:

- Reception & Telephone
- Receipting
- Ordering
- eSchools Management
- End of Day Balancing
- Banking
- Maintaining school stationary supplies including paper
- Responding to enquiries from parents regarding payments
- Clerical duties
- CASES Admin & Finance
- Parent Correspondence
- Archiving of financial files
- Other duties as directed by the Business Manager and/or the Principal.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**Child Safe Standards**:
**DE Values**:
**Other Information**:
Applicants must hold a current 'Working with Children' card.

1. Responses to criteria MUST be no longer than 10 pages using a font no smaller than size 12.

2. Applications should include a CV containing at least your address and contact numbers (business and private), classification, current position, evidence of qualifications and VIT number

3. Applications should address all five of the Key Selection Criteria.

4. Applicants may nominate up to three (3) referees. Nominated referees should be individuals who can make relevant comments regarding the applicant in relation to the Key Selection Criteria.

**Conditions of Employment**:

- All staff employed by the Department and schools have access to a broad range of employme

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