Executive Support/project Officer

2 months ago

Melbourne, Australia Victoria Police Full time

Location: Melbourne | CBD

Job type: Full time

Organisation: Victoria Police

**Salary**: $73,842 - $89,661

Occupation: Administration/Secretarial

Reference: VG/20037718F

**About the role**:
In this role you will primarily provide executive support to the Assistant Commissioner(AC), while working closely with other members of the Office of the Assistant Commissioner team - Staff Officer, Executive Advisor, Business Manager, and Governance and Reporting advisors.

**Key accountabilities include**:

- Provide high level executive support including evaluating and determining priorities for incoming correspondence/files and drafting appropriate reports, briefings, and responses on behalf of the AC and/or the office.
- Assist in the development, implementation and maintenance of departmental information systems and registers as they relate to business and strategic planning as well as major change initiatives.
- Initiate improvements, plan and manage own work program to achieve timelines, performance targets and standards which will support the command's corporate services.
- Provide secretarial support to committees within the command.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

**Your duties will include**:

- Provide executive support to the Office of the Assistant Commissioner
- Oversight of correspondence and information management.
- Schedule/calendar management.
- Governance of monthly reporting and ad hoc divisional related enquiries.
- Liaise with internal management, employees and external stakeholders.
- Support the delivery of key projects across the division.
- Secretariat support to committees and Commands.
- Financial management including invoices, expense claims, purchase ordering and Oracle supplier management.
- Office management, including stationary ordering, correspondence tracking, and general problem solving;
- Assist the Assistant Commissioner with any ad hoc duties as required.

**As the successful applicant, you will have**:

- Proven experience in providing high level confidential administrative and support services to Executive Management.
- Excellent document management skills and proven capacity to coordinate tasks, determine priorities, monitor workflows and effectively operate as a member of a team in a pressured environment.
- Highly developed interpersonal and communication skills, written and oral, and proven ability to liaise and communicate effectively and sensitively and to obtain co-operation from management, staff at all levels and various stakeholders.
- An understanding of the customer service requirements of the position and a demonstrated record of strong commitment and achievement in meeting customer needs.

**Requirements and relevant information**:

- Full-time ongoing VPSG3 positions available
- Position location: Victoria Police Centre, 311 Spencer Street, Docklands.
- This is a non-shift work position with core hours Monday to Friday between 7am and 7pm with a requirement to be present in the office.
- Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
- **Resume**:
**Applications close midnight, 20 April 2023**

**About Us**:
Victoria Police is a large organisation employing police, public servants and protective services officers. Victoria Police provides support to the community 24 hours a day, 365 days of the year.

At Victoria Police our goal is for our workforce to reflect the diverse community we serve. We continually seek to attract and retain a diverse workforce which includes people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities and cultures including people of Aboriginal and Torres Strait Islander heritage.

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