Cabinet Support Officer

3 weeks ago

Brisbane, Australia Queensland Fire and Emergency Services Full time

About us

As a department our purpose is to help the community to prevent, prepare for, respond to and recover from the impact of fire and emergency events.

Queensland Fire and Emergency Services (QFES) is the primary provider of fire, rescue and emergency management programs and services throughout Queensland. The department encompasses the Fire and Rescue Service, disaster management services, the Rural Fire Service and the State Emergency Service, and also supports other volunteer groups providing emergency response to Queenslanders.

QFES is one department with many services, many capabilities and many partners.

Purpose of the role

Ministerial and CLLO Services is responsible for senior liaison and support to the Office of the Minister for Police and Corrective Services and Minister for Fire and Emergency Services and the Commissioner, QFES through the provision of ministerial, executive and corporate communications services. The branch contains the senior liaison functions of QFES, including the Cabinet Legislation and Liaison Officer; Departmental Liaison Officer and Ministerial Liaison Officer; and provides a high standard of correspondence and government briefing documentation in a timely manner, and is also responsible for coordinating the annual QFES Estimates process and incoming government briefings to support ministerial and parliamentary enquires.

Reporting to the Cabinet Legislation and Liaison Officer (CLLO) you will be a key member of the team providing high quality and confidential executive, administrative and policy support, including document management functions, coordinating the preparation of material for governing from the regions and meeting requests which require input from departmental personnel to ensure the Commissioner and Minister are effectively prepared for all Cabinet, Cabinet Committee and Executive Council matters, including some Parliamentary business.

Key requirements

Highly desirable requirements
- Understanding of Cabinet, Parliamentary, Executive Council and machinery of Government processes will be highly regarded.

Your key accountabilities
- Provide a high standard of confidential executive and administrative support including the screening phone calls, coordination of incoming enquiries and requests, and preparing briefing documentation, and compilation of folders in relation to Cabinet and Cabinet Committee meetings.
- Coordinate and register (on a weekly basis) the review and response to confidential discussion papers and other consultation requests, circulated through the CLLO network within required timeframes.
- Coordinate and assist in the development and review of policy submissions, briefings, reports, presentations, correspondence and speeches, including proof reading, formatting and quality assurance of drafts as required.
- Review Cabinet submissions, briefing notes, Executive Council documents and correspondence to ensure they are constructive and well-written, and any recommendations provided are supported by the discussion in the body of the submission.
- Prepare summaries of Cabinet Decisions for the Commissioner and relevant senior executive officers to ensure communication and implementation of decisions arising from Cabinet and Cabinet Committee meetings.
- Assist the CLLO and departmental officers to conduct six-monthly reports on the implementation of Cabinet and Cabinet Committee decisions which fall within the responsibility of the Minister and QFES.
- Communicate and liaise with staff, clients and stakeholders, including the Minister's and Commissioner's Office on a wide range of issues affecting the department in a professional and positive manner.
- Maintain a secure filing system and computer-based register with respect to all Cabinet, Cabinet Committee, Executive Council, Parliamentary and ministerial documentation in accordance with departmental protocols and the Governing Queensland suite of handbooks.

Capabilities

To determine your suitability for the role, you will be assessed on the following Leadership Competencies for Queensland behavioural profiles that link to the "key accountabilities" for this role:
Leadership Competency Stream - Individual Contributor (leading self)

Vision
- Leads strategically
- Stimulates ideas and innovation
- Leads change in complex environments
- Makes insightful decisions

Results
- Develops and mobilises talent
- Builds enduring relationships
- Inspires others
- Drives accountability and outcomes

Accountability
- Fosters healthy and inclusive workplaces
- Pursues continuous growth
- Demonstrates sound governance

Once you join us we will want you to exemplify the QFES shared values of:

- Respect
- Integrity
- Trust
- Courage
- Loyalty
- Applicants need to be a current paid Queensland Government employee to be eligible to apply.
- Applications from recruitment agencies will not be accepted.

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