Project Grants Officer

5 months ago

Melbourne, Australia Marie Stopes Australia Full time

**MSI Asia Pacific**
At MSI Reproductive Choices we are unapologetically pro-choice. We believe that every person has the right to make choices about their own body and future. As one of the world’s leading providers of contraception and safe abortion care, we give everyone the means to do so. Across 37 countries, we provide high quality, safe services, and work with advocacy to create an enabling environment, so every client has safe access to services when and where they are needed.

MSI Asia Pacific (MSIAP) serves as the Public Engagement and Project Management office for MSI in Australia and the Asia Pacific region. Working with key institutional donors including Australian Government (DFAT) and New Zealand Government (MFAT), Foundations and individual supporters, MSIAP oversees a number of programs across Asia and the Pacific.

MSI is committed to creating an inclusive environment with a workforce which is representative of the communities we serve. We’re proud to be an equal opportunities employer and give equal consideration to all qualified applicants without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age. We are committed to promoting equality and safeguarding the welfare of all team members and clients, with a focus on vulnerable groups.

**The Function**
The Programs Department plays a critical role in delivering MSI’s mission of ‘children by choice, not chance’ by supporting MSI country programs to expand access to family planning and safe abortion services. The Programs Department is responsible for the efficient and effective management of Australian funded programs which are delivered primarily in Asia Pacific by MSI Country Program offices. The Programs Department does this by supporting our partners to deliver results, with a commitment to implementing best practices at scale, while simultaneously adhering to core programmatic and operational standards and compliance requirements. Comprising the Programs Director, 2 Project Grant Officers and a Gender Equality, Safeguarding and Inclusion (GESI)

Advisor, the Department ensures that projects are well designed, assists partners to operationalise quality guidelines and provides technical expertise to support program delivery. The Department regularly monitors project implementation and takes management action to ensure project delivery is satisfactory, contractual obligations are met and results in impacts for our clients. The Department analyses project outcomes, provides reports to donors and publishes analysis and evaluations to demonstrate the impact of funded programs, enabling program knowledge to be leveraged at scale by MSI and others in the sector. The Department plays a critical role in building and sustaining a positive relationship with DFAT, MSI’s key donor in the region, by managing large scale regional DFAT funded projects. The Department draws on its program expertise to contribute to the External Relations department’s development of strategic policy advice and advocacy to donors, major stakeholders and to the Australian public. The Department also works with other MSI Regional Support Offices and Global Technical teams ensuring that project impact and lessons are leveraged across the partnership.

**The Role** The Project Grants Officer is responsible for the effective project support of a portfolio of one or more projects, to be determined based on current organisational requirements. The role ensures that projects within this portfolio are well supported and reported on in line with DFAT, MSIAP and other donor requirements. The focus of the position is on coordination, grant administration and compliance. This role works closely with county programs to understand donor requirements, monitor project deliverables and plays an important role in improving the capacity of country programs to meet donor commitments.

In addition to the above, this role may from time to time be required to support business development and communications to support the External Relations team. This position requires flexibility with work hours during travel periods and working with stakeholders across multiple time zones.

**Position title**:Project Grants Officer

**Department**:Programs

**Reports to**:Project Grants Manager

**Direct reports**:

- N/A_

**Hours per week**:

- 38 hours (Full Time) however 0.8 - 0.9 FTE may be considered_

**Duration**:

- Permanent_

**Salary Banding**:Salary banded between $75,000-$90,000 (dependent on experience)

**Key Responsibilities**
- Project contracting: Manage contract review and sign-off process. Facilitate contract amendments.
- Grants administration: Contribute to achievement of donor deliverables as per project requirements
- Project implementation: Coordinate and facilitate project inception workshops. Ensure understanding about DFAT projects and priorities among key stakeholders.
- Project monitoring

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