Administration Officer

6 months ago

Melbourne, Australia Monash Health Full time

Location: Melbourne | Eastern Metropolitan

Job type: Part time

Organisation: Monash Health

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 64851

**Our Journey**

**Monash Children’s at Home** service provides a variety of health care nursing services for infants and children and their families at home and in the community. These infants/children require ongoing specialized medical and nursing care, and we offer education and support to their parents or carers.

**About the Role**

An exciting opportunity has become available for an enthusiastic Administration Officer to join the Monash Children’s at Home Program. You will provide a high standard of clerical and administration services to our clients and their families and our team.

**A Day in the Life**
- Providing high quality customer related service and varied office, administration and clerical duties
- Maintain comprehensive departmental databases
- Ensure accurate compilation of data to enable issuing of monthly invoices to both internal and external stakeholders
- Assisting team members with computer related issues, data entry, prepare agenda's and take minutes of meetings
- Support nurses with Occupational Health and Safety procedures while they are working in the community
- Ordering stores and equipment within current budget
- Manage fleet car, or other portfolio as required

Typically the work is in a busy, team based environment, with a high degree of immediacy required to respond to questions and requests.
- This position is an ongoing, Part Time position working a _**_9 day fortnight._**_ This role requires the successful applicant to work _**_2 weekend days a month_**_ (Either Saturday or Sunday) to support the program._

**A**bout You**

Communication skills and teamwork are extremely important in this role as you will be working in a diverse team. You are an experienced Administration Officer and have proven yourself as an effective team player and have provided high level administrative support to busy teams. You thrive working in a dynamic, fast paced environment and demonstrate a flexible, can-do attitude and strong organisational, communication and time management skills. With strong written and verbal communication skills, you are hardworking, honest and you respect and uphold the strict confidentiality requirements inherent in roles like this. You enjoy the challenges that come from working in a busy and dynamic setting, where organisational priorities can change frequently, and you are flexible to respond to changing needs without losing focus on the tasks at hand.

You will ideally have an administrative background, and an ability to effectively communicate with multi-function teams and diverse stakeholders. You also have professional discretion and diplomacy and ability to handle confidential material.

**What you will Bring**:

- Excellent communication and interpersonal skills
- Demonstrated productivity; including initiative, good problem-solving skills, judgement and attention to detail
- Enthusiastic, compassionate & able to work collaboratively.
- Experience working in the hospital environment, and have an understanding of datasets such as **SMR, EMR, IPM,** a working knowledge of excel, as well as a high level of computer acumen.
- Excellent time management and have ability to prioritise workloads and be highly organised.
- Have advanced written and verbal communication skills to effectively assist with family/staff enquiries
- Excellent documentation skills and attention to detail to ensure accurate data entry and efficient office processes to ensure best practice

**What we offer**:

- Work within a large multidisciplinary team including other administration officers
- Work life balance (no expectation to stay longer hours)
- A supportive learning environment
- Ongoing professional development
- Access to Monash Health in-house learning portals to further expand your skills and knowledge base
- For a confidential discussion and to explore the opportunity further, please call _**_Paula Rockman on 0488455803_**

**NB: This position is being readvertised. Previous applicants need not apply. Interviewing may commence prior to closing date.**

**Monash Health is a great place to work**

Our employees enjoy a range of benefits including:

- salary packaging options that increase your take-home pay
- a comprehensive Health and Wellbeing program
- free flu vaccinations
- private health insurance at discounted rates
- health imaging services
- + more

Monash Health is Victoria’s largest public health service and proudly provides healthcare to one quarter of Melbourne’s population, across the entire lifespan from newborn and children, to adults, the elderly, their families and carers. More than 22,000 people work at over 40 care locations across south-eastern Melbourne.

We recognise the value of equal employment opportunity and is committed to patient safety and promoting fairness,

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