Administration Officer

5 days ago

Geelong, Australia Schools (Government) Full time

Location: Geelong

Job type: Full time / From 04/03/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1401488

**Selection Criteria**:
**KSC 1** - Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to an administration position. (Knowledge of CASES21, Compass and Google Drive favourable - but not essential).

**KSC 2**:

- Demonstrated organisational skills, efficiency, attention to detail and commitment to process improvement.

**KSC 3**:

- Demonstrated capacity to work collaboratively and communicate effectively with all members of the school community.

**KSC 4**:

- Demonstrated commitment to professional learning and growth for both self and others.

**KSC 5**:

- Demonstrated capacity to provide advice and support to school staff.

**Role**:
**What would your work look like?**
- Think of the position as the face and voice of our school office. A seriously important role
- Every interaction you have would set the tone for the kind of school we are.
- You will work incredibly closely with our BM who oversees all office operations.
- You will be part of a regular get-together, where our admin team chats about what tasks are on the agenda, events coming up and how these will all be best managed. This is a collaborative process of prioritising the work and working out who will do what.
- Some of the Key Responsibilities include First Aid / Sick Bay / Medication Coordination, Compass Event Support and Attendance Management.
- The most important Key Responsibility is the front desk. Ensuring that parents, students, staff and visitors are greeted and supported.
- Monday - Friday 8:15am - 4:21pm
- however, hours of attendance are negotiable as we understand that flexibility is the spice to life. Need to work late one day so you can make it to a dance concert - we can work with that

**Responsibilities**:

- Reception duties - greeting, providing support, answering phones etc.
- Routine clerical and administrative support - mail, stock control, calendar management, receiving and initial processing of standard paperwork etc.
- Liaise and provide information / support to community, students and staff.
- Prepare daily CRT paperwork and folders.
- Ensure all General Permissions are completed at the beginning of each year.
- Maintain student files including digital and hard copy records.
- Extract non-complex data and print standard reports from CASES21 and other software packages as required.
- Support effective communication both internal and external - forms, notes, letters, and newsletters etc.
- Develop and implement strategies to ensure effective administration procedures.
- Support the organisation of camps, excursions and incursions.
- Provide administrative support for school events, functions and projects.
- Manage the processing of student enrolments and transfers.
- Update student change of details as required.
- Support Attendance policy and processes to ensure accurate records are kept daily - follow up incomplete rolls, support with Census activities etc.
- Oversee the coordination of First Aid provision, supplies and medical kits supporting the Business Manager to ensure compliance with all DET policies and OHS requirements.
- Coordinate the daily administration of medication and ensure all paperwork is kept up to date in line with DET and school policy.
- Ensure student health and medical plans are kept up to date and communicated to the appropriate staff.
- Liaise with school staff in regard to support requirements.
- Maintain a high level of confidentiality at all times.
- Other duties as directed by the Business Manager or Principal.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
**Conditions of Employment**:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

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