Receptionist/administration Officer

2 weeks ago

Melbourne, Australia Hatch Full time

**Requisition ID**:84552

**Job Category**:Administration/Support

**Location**:Melbourne, Victoria, Australia

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

An opportunity has arisen for a confident, outgoing, customer focused individual to join our friendly Corporate Services team as an Administration Officer/Receptionist in our Melbourne office.
- Reception coverage
- Greeting and signing in visitors
- Provide building inductions and manage all new starters
- Receiving and sorting incoming mail / couriers
- Ordering various supplies (stationery / amenities / PPE / various others)
- Delivery of supplies throughout the building
- Manage all office catering and meeting requests
- Be part of the Event Team assisting in the development and roll out of general office, social and charity events
- Provide administration support to various business functions including but not limited to the Regional Infrastructure Team
- Assisting with business proposals
- Manage office communications
- Organising office seating plan and relocations including furniture set up/rearrangement (including access passes, welcome packs, and others)
- Establish and manage working relationships with clients, team members and managers to ensure delivery of high quality of services
- Maintain tidy presentation of facilities including meeting rooms and kitchens
- Furniture set ups / rearrangements / relocations
- Create and keep up-to-date the Reception/Admin Manual
- Booking and managing of travel requests
- Other ad-hoc office requirements

**You bring to the role**:
As the Administration Officer/Receptionist, you will have demonstrated computer skills, with strong ability with Microsoft Office (Word, Excel, and PowerPoint). You will have a passion for helping people, along with well-developed interpersonal skills and ability to relate to others. In addition, you will have strong organisation skills, attention to detail and ability to manage a variety of tasks simultaneously.

**Why join us?**
- Work with great people to make a difference
- Collaborate on exciting projects to develop innovative solutions
- Top employer

**What we offer you?**
- Flexible work environment
- Long term career development
- Think globally, work locally

As an accredited Employer of Choice for Gender Equality (WGEA) and Equal Opportunity Employer, we are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Within Australia, this includes supporting and encouraging a flexible workplace and a comprehensive benefit offering. If you have any special needs requirements, please discuss with us and we will do our utmost to accommodate your request.

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