Executive Support Officer

7 days ago

Canberra, Australia Academy of Interactive Entertainment Full time

The Academy of Interactive Entertainment (AIE) is Australia's most awarded 3D Animation, Game Design and Visual FX educator based in Sydney, Melbourne, Canberra, Adelaide and Online with a commitment to delivering high quality, specialist vocational and higher education. AIE Institute is a wholly owned subsidiary of AIE which delivers a degree program.

We are seeking an Executive Support Officer to join our team. This is a newly created position to support AIE and AIE Institute’s executive, governance and academic management committees. To be successful in this role you must be a highly organised and self-motivated individual that enjoys working autonomously. You will have a great degree of pride in your work and will be contented working in a key support role that is critical to organisational achievement.

**Key responsibilities of this role include**:

- Providing secretariat services to several committees, including AIE Institute’s Board of Directors, Academic Board, Audit and Risk Committee, Course Advisory Committee and Executive Management Committee. AIE’s Academic Management Committee and Risk Management Committee.
- Preparing and distributing meeting agendas and related documentation.
- Providing help compiling documentation and reports for submission to committee or executive members.
- Coordinating meeting bookings including scheduling, transport, accommodation, and ordering catering.
- Attending online and face-to-face meetings for the purpose of keeping accurate and relevant minutes. Timely distribution of minutes in accordance with Terms of Reference is essential.
- Establishing an Action Items Register and ensuring action items assigned at meetings are followed up and accurately reported on.
- Preparing committee correspondence including briefs to relevant stakeholders and executives.
- Maintaining a high level of professionalism and confidentiality.
- File management of committee documents and other related governance materials.
- Providing administrative support to the CEO and Directors.

**Selection Criteria**
- Bachelor’s degree essential
- Previous experience in a Secretariat role for a board or committee is considered highly desirable.
- Previous experience supporting high-level executives.
- Exceptional written and oral communication skills.
- Excellent English language comprehension.
- Strong planning, organisational and time management skills.
- Ability to build positive relationships.
- Ability and willingness to attend interstate meetings (approximately 4 per year).
- Knowledge of good corporate governance is desirable.

**Please note**:

- This is a part time (3 to 4 days per week) position with a 5-month probation period.
- Salary is negotiable depending on experience.

Applications should contain a cover letter addressing each of the selection criteria and a copy of your Résumé.

**Job Type**: Part-time

**Salary**: $80,000.00 - $100,000.00 per year

Schedule:

- Day shift

Work Location: In person

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