Executive Assistant to General Manager, Group

2 weeks ago

Sydney, Australia Westpac Group Full time

**How will I help?**

This is an exciting opportunity for an experienced Executive Assistant to provide executive coordination and support to the General Manager of Group Performance Management and their leadership team.

This role requires exceptional interpersonal, communication, organisation and prioritisation skills, as well as a high degree of professionalism, confidentiality and attention to detail.

Your key responsibilities will include:

- Organise meetings or event room bookings, guests, catering, travel management and or equipment (as required) including supporting the LT or GPM Culture Crew.
- Timely and accurate expense management - invoice approvals, pCards, eBuy, WEAPS, etc
- Update GM GPM on matters requiring urgent or personal attention, with associated deadlines and relevant documentation.
- Professionally dealing with senior management including other GEs and GMs and their offices in an environment that is often changing and where there are tight deadlines involved.
- Manage Distribution Lists, secure / restricted site, meeting rooms, drives and other access.
- Finalisation of papers and timely delivery to Company Secretariat for distribution to Board and other Group Committees and forums.
- Ensure remuneration changes, leave, people structures, training, compliance, Motivate requirements are clearly communicated and met.

**What’s in it for me?**

You’ll play an important and significant part in the future of a business that has been around for 200 years. Our purpose is Helping Australians Succeed - it’s what we do, who we are and why we come to work every day. So, we’ll back you in the development of your career, with internal career prospects and flexible working. You’ll also be backed by a fantastic team of people in a can-do, supportive structure.

Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.

**What do I need?**
- Ability to use Microsoft Office (Word, Excel) and PDF (Nitro) packages (advantageous).
- Relevant experience in providing executive level administrative support.
- Comfortable operating at an Executive level and managing to tight deadlines.
- Proficient in prioritising, organising and managing multiple tasks at one time.
- Ability to work with and manage sensitive and confidential information and conversations.
- Able to exercise initiative, analytical skills, problem solving skills, interpersonal and communication skills to achieve effective outcomes.
- Ability to operate through on-going change.

**What is it like to work there?**

As well as a great culture, joining the Westpac family means you’ll get some of the best banking, wealth, and insurance benefits in the market. We back our employees by coaching and facilitating training and providing career planning tools for you to grow with us. As an equal opportunity employer, we’re proud to have created a culture and work environment that values diversity and flexibility - and champions inclusion.

**How do I Apply?**

The health and wellbeing of our employees is our priority and we will ensure that physical distancing requirements are met in all our workplaces if required.

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