Ao4 Executive Assistant

4 weeks ago

Brisbane, Australia TROOCOO Pty Ltd Full time

$52.25 + per hour plus super
- Varying contract lengths, 3 - 6 months with potential for extension
- Brisbane CBD location

**Detailed Job Description**
Troocoo Government are proud to currently be partnering with a well-known State Government client in helping them recruit for multiple AO4 Executive Assistant positions.

**Your new position**
As an Executive Assistant, your duties will include:

- Provide administrative tasks including diary management, meeting support, conference/travel/accommodation bookings and itineraries, facilitate correspondence processes, including collating information, tracking progress and management of deadlines.
- Provide accurate, confidential, and timely executive support, including word processing, document coordination, minute taking and preparation of materials for meetings
- Utilise document management systems, web pages, business directory, filing systems, and distribution or mailing lists.
- Deliver tasks and activities individually or as team member, with an emphasis on quality within time constraints.
- Assist with management of team inbox including progressing requests and following up to ensure they are completed on time.
- Under limited direction you will coordinate correspondence, corporate documentation, papers, talking points, research papers, briefs, and other communications
- Liaise with stakeholders and assist with the resolution of moderately complex to complex policy, project or operational issues, responding to their needs and expectations as required
- Proactively assist and pre-empt the priorities for your Executive.

**Your Skills and Experience**
To be considered for this role you would have skills & experience and a strong and demonstrated understanding in the following areas:

- Advanced organisational skills including ability to manage competing priorities and work
- Experience using databases and record keeping systems.
- Highly developed communication skills.
- Ability to analyse numerical and written information
- Reliable and adaptable to respond to changes in workloads and priorities.
- Ability to deal with change, show initiative and respond quickly to urgent requests
- Previous experience as a well established EA/PA is required
- Previous public sector experience will be highly regarded

**What You’ll Receive**
- Multiple Opportunities
- $52.25 + per hour plus super
- Varying contract lengths, 3 - 6 months with potential for extension
- Brisbane CBD location

**How to apply

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