Operational Support Officer

2 weeks ago

Melbourne, Australia Department of Justice and Community Safety Full time

Utilise your administration expertise to provide support and advice to Corrections Victoria.
- Ongoing, Full-Time Opportunity to work with a high-performing and passionate team in the Victorian Public Service
- VPS Grade 3: $72,751 - $88,336 plus superannuation.

About the Business Unit
The Corrections and Justice Services (CJS) group, comprising Corrections Victoria (CV), Justice Health and Justice Services, plays an integral role in developing safer and more resilient communities and in delivering a trusted justice and community safety system.
CV is responsible for the implementation of policies, programs and services that ensure the safe and secure containment of prisoners, and that seek to rehabilitate offenders by addressing the underlying causes of offending behaviour.
CV also sets strategy, policy and standards for the management of the state's system of correctional facilities whilst also developing programs for the management and rehabilitation of prisoners and the community-based supervision of offenders. As part of the CJS group, the Dame Phyllis Frost Centre (DPFC) is a 568-bed medium to maximum-security facility for female offenders located within the West Metropolitan Area, Department of Justice and Community Safety.

About the Role
The Operational Support Coordinator is a key role within the Operations Managers office at the DPFC and is responsible for preparing correspondence on behalf of the Senior Operations Manager, collating documents to respond to various requests, providing advice for the preparation of high level briefings relating to incidents and assisting the Executive Team in the production of Monthly Reporting requirements.
Duties include investigating various issues, preparing meeting papers and minute taking, data entry, TRIM and other Microsoft packages. The Operations Support Officer is also responsible for preparing correspondence and collating documents to respond to various requests.

**Some of your duties may include**:

- Investigate and handle various information on behalf of the Senior Operations Manager and Operations Managers maintaining privacy and confidentiality.
- Assess, prioritise and co-ordinate incoming correspondence, ensuring necessary follow up action

About You
- Well developed computer literacy.
- Good knowledge of relevant legislation, policies, procedures, guidelines and regulations.
- Demonstrated experience in office administration

How to Apply

**FOR INTERNAL VPS EMPLOYEES**:
**IMPORTANT INFORMATION**:
The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.
At interview stage and prior to commencement of employment with the department, you will need to provide evidence that you are vaccinated against COVID-19 with three doses of a COVID-19 vaccine.
Upon commencement of employment with the department you will be required to provide evidence that you have an up-to-date vaccination status within the timelines specified by the department into the DJCS Service Portal. This includes evidence of three doses of a COVID-19 vaccine required by the department (from time to time).

**Acceptable evidence includes**:

- COVID-19 digital certificate or ATAGI exemption certificate (available via your myGov account)
- Your immunisation history statement (available via your myGov account)

Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccine doses.

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