Seqr and Process Improvement Specialist

6 months ago

Melbourne, Australia Vertiv Group Corp Full time

**Who we are**:
Nearly all aspects of our lives involve the use of technology. It is how we work and play and do anything in between. This connectivity or use of data is built into the very fabric of our society. It is vital to human progress. Vertiv believes there is a better way to meet this accelerating demand for data — one driven by passion and innovation.

**Why Join Us?**
Meaningful and Fulfilling Work
Inspiring and Caring Leaders
Global Talent Center
Recharge Your Potential

**Responsibilities**:

- Create necessary processes, policies, and procedures as per the standard requirements.
- Participate in the recommendation of changes in policies, procedures and working practices, help monitor the review and revision of integrated system management policies & procedures to ensure continued compliance with all legal and other relevant requirements in conjunction with other stakeholders.
- Liaise with the responsible person/ Manager to update and control of system documents.
- Create comprehensive internal audit reports; distribute them to auditees and other interested parties such as managers and other involved employees.
- Reports audit findings to responsible persons (s), management team, including the ongoing corrective / Preventive actions.
- Ensure and verify the effectiveness of the actions taken locally and nationally.
- Assist all departments in documenting processes, procedures, work instructions, flow charts and related paperwork.
- Create finding reports, send them to responsible persons and regularly update the Master audit finding register.
- Follow-up with all responsible persons to close the highlighted OFI, OBS, NCRs, CARS, and PARS effectively and on time.
- Collect and review collected evidence from auditees whether during internal audits or in closing of actions.
- Coordinate with the department manager to review the organisational business quality management system objectives.
- Seek for business improvement opportunities, encourage people for continual improvement and provide solutions for developing gap areas.
- Updating company general procedures according to system changes / Business changes and management requirements.
- Update the business system manual and customise standard requirements according to business needs.
- Create presentations to interested parties once required.
- Create process models to ensure smooth interactions between business processes from a high level perspective.
- Follow-up relation to the uploading new system documents into all ANZ databases.
- Participate in recommending and implementing changes to SEQR Standards, methodology and systems.
- Escalate any works or activities where the risk of serious or imminent personal injury exists or would result in a clear serious breach of statutory legislation during audits.
- Carry out such other duties as might be required by the client with WHS requirements in coordination with the Safety Manager.
- Follow
- up with the safety manager to ensure updating the OHS legal requirements.
- Follow-up with the safety manager throughout the COMPLYME database to ensure the compliance with the safety management system requirements.
- Review and ensure the availability of the emergency and evacuation plans of the organisation in all regions.
- Create and ensure the provision of audit reports that deliver impartial examinations, evaluations, recommendations, and observations by undertaking (but not limited to), the following activities:

- Provision of audit findings and reports to the perfect execution and quality assurance manager, the management directors, and other involved parties.
- Maintaining of statistics and trends information and provision of reports to Associate Director, Business Transformation, Asia as required.
- Reject the insufficient actions provided by the responsible person(s) highlighting gap areas that should be covered
- Liaise with the external audit parties when required.
- Arrange smooth external audit plans with the external auditor.
- Summarise the internal audit results to external audit parties and status of closing actions.
- Review the new standard revisions and ensure updating of the business systems accordingly.
- Review the external audit reports provided by the external auditor.
- Provide supporting documents and assist sales team and business development managers for new tenders.
- Provide management reports and presentations to the management team for any new system requirements.
- Follow-up actions provided by the management team within the organisation.
- Escalate issues to management if no actions taken or delays in responses.
- Assist with closing of the customer product concerns.
- Assist with identification and root cause of product defects in coordination with the product and Quality Manager.

**Requirements**:

- University or MBA degree
- 5 + years’ experience in internal auditing
- Ability to manipulate large amounts of data and to compile detailed reports
- Proven knowledge

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