Personal Assistant to Cfo and General Manager

4 weeks ago


Perth, Australia Hawaiian Full time

Hawaiian is a leading Western Australian property company with an extensive portfolio which includes shopping centres, office buildings and hospitality assets, employing a team of over 100 people.

At Hawaiian our purpose and values are clear - _Enriching lives through places and experiences and_ we are _Passionate, Considerate, Collaborative and Curious_. Hawaiian is proud to be a leading WA employer and we invite you to consider Hawaiian in your career journey.

An exciting opportunity has arisen to undertake the role of **Personal Assistant to the Chief Financial Officer and the General Manager - Shopping Centres, on a 12 month full-time contract with the possibility of extension or permanency.**
- Extensive diary management and scheduling along with Inbox management & drafting replies when required
- Meeting preparation - ensure CFO & GM - SC have all documentation required for meetings
- Take minutes from internal meetings in prescribed format and distribute to attendees as required
- Follow up meeting action items as required and directed
- Co-ordinate the timely execution of lease and other documentation
- Oversee all travel, accommodation bookings and associated logistics
- Oversee RSVPs of incoming invitations
- Electronic filing on SharePoint
- Any personal ad hoc requests as required
- Arrange catering requirements - meetings etc.
- Greet guests on arrival, prepare meeting room and offer refreshments
- Arrange/book couriers
- Postage when required
- Process invoices via Concur for payment
- Reconcile Credit Cards as directed
- Assist with Corporate Events as directed.

**Qualification Requirements**:

- 2-5 years’ previous experience in an administration position.
- Driver’s License essential.
- Strong Microsoft Office experience and ability to quickly learn new systems with training.

**Preferred Skills and Attributes**
- Good verbal and written communication skills.
- Good interpersonal skills with the ability to build and maintain productive working relationships with internal and external stakeholders.
- Good organisational skills with the ability to effectively prioritise and manage multiple deadlines whilst delivering accurate and quality work.
- Professional appearance and telephone manner

Take this opportunity to take the next step in your career with a highly successful company that believes its best investment will always be its people.



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