Office Manager

3 weeks ago

Sydney, Australia Lightspeed Commerce Full time

**Hi there Thanks for stopping by**:
Are you actively looking for a new opportunity? Or just checking the market? Wellyou might just be in the right place

Lightspeed is searching for a dynamic and highly organised **Office Manager in Sydney**. The role combines exceptional organisational skills, top-notch interpersonal abilities, and an unwavering attention to detail, to fully manage our Sydney office.

As a crucial member of our **Operations team**, you'll play a vital role in coordinating office activities, managing supplier relationships, and ensuring a seamless working environment.

**What you'll be doing**:

- Serving as the friendly and professional first point of contact, representing the face of our office.
- Maintaining a clean and organised workspace, ensuring adherence to Lightspeed's high standards.
- Managing office supplies and pantry inventory, as well as processing invoices.
- Handling the scheduling and coordination of meeting rooms.
- Planning and executing engaging events and social activities to foster a vibrant office culture.
- Coordinating various fun initiatives such as birthdays, weekly drinks, and departmental celebrations.
- Be the go to for the region's Culture Club to help brainstorm and facilitate planning exciting office events
- Building and maintaining strong relationships with vendors, identifying the best fit for Lightspeed.
- Providing local oversight and coordination of property and facilities management, reporting to the Facilities team, assisting with related projects
- Efficiently reviewing, prioritising, and redistributing work when necessary.
- Scheduling regular maintenance to ensure our office remains a top-notch workspace.
- Handling incoming and outgoing mail, including shipping and courier services for the team.
- Manage Operations tickets for staff request, including onboarding orientation

And a little bit of
- Assisting the APAC IT team with ad hoc coordination and support requests

**What you need to bring**:

- Previous experience in an administration, office coordination or management, hospitality, or related experience
- Desired but not essential experience in facilities and project management
- You are natural at building relationships with all levels within the business and hold exceptional interpersonal skills
- Desired but not essential experience in facilities and project management
- Having excellent time management and organisational skills, with a knack for multitasking and prioritisation, in a fast paced environment
- Ability to learn new tasks/systems, and update/streamline processes
- Being a proactive problem solver who demonstrates a motivated approach to addressing challenges and taking initiative when needed.
- Displaying a resilient attitude towards an ever changing sometimes high-pressure situation/environment

We know that people are more than what's on their CV. If you're unsure that you have the right profile for the role... hit the 'Apply' button and give it a try

**What's in it for you?**:
Come live the Lightspeed experience...
- Ability to do your job in a truly flexible environment;
- Genuine career opportunities in a company that's creating new jobs everyday;
- Work in a team big enough for growth but lean enough to make a real impact.

and enjoy a range of benefits that'll keep you happy, healthy and (not) hungry:

- Lightspeed share scheme (we are all owners)
- Health and wellness benefit of $500 per year
- Mental health online platform and counselling & coaching services
- Paid leave and assistance for new parents
- LinkedIn Learning license
- Volunteer day
- Dog-friendly environment
- Full self-service cafe and fully stocked fridge of different craft beers
- Awesome office space located in Redfern, NSW

**Where to from here?**
Obviously, this has to be mutually beneficial: we want you to step into a role you love, and we want to offer you a place you're proud to come to every day. For a glimpse into our world check out our career page here.

Lightspeed is building communities through commerce, and we need people from all backgrounds and lived experiences to do that. We were founded in 2005, in Montreal's gay village and our original members were all part of the LGBTQ+ community. The ethos of our business has been about inclusion from the very beginning, and we strive to provide a workplace where everyone belongs.

**Who we are**:
Powering the businesses that are the backbone of the global economy, Lightspeed's one-stop commerce platform helps merchants innovate to simplify, scale, and provide exceptional customer experiences. Our cloud commerce solution transforms and unifies online and physical operations, multichannel sales, expansion to new locations, global payments, financial solutions, and connection to supplier networks.
- Founded in Montréal, Canada in 2005, Lightspeed is dual-listed on the New York Stock Exchange (NYSE: LSPD) and Toronto Stock Exchange (TSX: LSPD). With teams across North America, Europe, and A

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