Receptionist/administrative Assistant

2 weeks ago

Deakin, Australia Canberra Girls' Grammar School Full time

POSITION DISCRIPTION
Receptionist/Adm in istr ative Assistant

Mar ch 20 24

Position Receptionist/Administrative Assistant

Reports to Deputy Principal Head of Junior School

Type Casual

Classification Clerical Officer Level 3, Independent Schools ACT (Support and Operational Staff) Multi-Enterprise Agreement 2021

Last updated March 2024

The or ganisation
Discover a 100-year legacy of educational excellence, connection and opportunity at Canberra Girls
Grammar School (CGGS).

CGGS is an independent, non-selective Anglican school. For a century, generations of students from across
the globe have experienced an expansive, holistic education.

Founded in 1926, the Anglican Community of the Sisters of the Church opened the doors with just 10
students. Established by trail-blazing women, the Sisters' spirit of fearless leadership, visionary thinking,
unwavering resilience and a deep passion for learning lives on.

Located in the heart of the nation’s capital, and now spanning three campuses, CGGS provides a world-class
educational and co-curricular offering. Perfectly positioned at mid-sized with 1300+ students, the School is
co-educational from Early Learning to Year 3, then female-focused through to Year 12.

CGGS values the whole child—all are encouraged to be involved in a range of pursuits in, and beyond the
classroom. Students have many opportunities to nurture existing talents, discover new interests and develop
their skills to become the well-rounded, contributing, informed young people that the world needs.

CGGS is recognised as award-winning and with a reputation for excellence in academic outcomes,
consistently resulting in exemplary NAPLAN, BSSS and IBDP scores. It is an International Baccalaureate (IB)
World School and offers the Primary Years Programme (PYP), Middle Years Programme (MYP) and Diploma
Programme (DP) across Kindergarten to Year 12, with a choice between the ACT BSSS and IB Diploma.

In working at CGGS, you will be inspired by the founders of Canberra’s first independent school to proudly
carry on contributing to a century-long narrative of visionaries, and leave your mark on generations to come.
CGGS is where rich heritage meets modern innovation. You have the chance to combine the prestige and
tradition of an iconic institution with the dynamism and creativity of modern education, to offer an
educational experience that stands the test of time.

You will work alongside the experts in education and feel genuinely supported by a workplace with a proven
track record structured on respect and autonomy. CGGS is a collaborative, cultured and vibrant ecosystem
creating close ties and professional partnerships for a true sense of belonging. We are steadfast in our belief
that diversity is a strength—we are an inclusive and equitable community where all voices are heard and
valued. CGGS embraces internationally-minded teaching and corporate personnel from all walks of life and
professional backgrounds. At CGGS you can progress your career with professionals that that are driven,
capable and always advancing.

POSITION DISCRIPTION
Receptionist/Adm in istr ative Assistant

Mar ch 20 24

At CGGS you’ll evolve into someone that exceeds even your own expectations.

The position

You will be the first point of contact for parents, students, visitors and contractors at our Junior campuse.
The Receptionist communicates in a warm and welcoming manner and conveys a high level of competence
and efficiency in their dealings with our clients, the public, staff and the students.

You will also provide support to the Junior School Directors in a variety of administrative tasks.

The role requires excellent interpersonal skills to be able to interact effectively at all levels of the School and
with a wide range of people.

The position also provides support to the Business Office through the provision of financial services and to
the Junior School staff through the provision of administrative assistance.

Customer Service and Administration:

- be the first point of contact for all visitors to the School, providing a welcome response to parents,

students and visitors and ensuring visitors sign in the visitors’ book and directing and assisting as
required
- manage enquiries from parents, staff and students
- inform staff of absentees (as notified by parents) and follow-up absentees (not notified by parents)
- access and use database for student details
- preparing documents and maintaining efficient document and file management
- undertaking tasks for the teaching staff which may include issuing of stationery or textbook packs
- distributing incoming mail including all deliveries to the school
- ordering of stationery for all Junior School staff and coordinating the maintenance of the photocopy

machines
- administer First Aid and medication, complete relevant paperwork and filing
- update rosters and relevant documents as required
- general office support including assisting staff with prod

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