Receptionist

2 weeks ago

Deakin, Australia Canberra Girls' Grammar School Full time

POSITION DISCRIPTION
Receptionist

Mar ch 20 24

Position Receptionist

Reports to Human Resources Manager

Type Ongoing, part-time

Classification Clerical Officer Level 2, Independent Schools ACT (Support and Operational Staff) Multi-Enterprise Agreement 2023

Last updated March 2024

The or ganisation
Discover a 100-year legacy of educational excellence, connection and opportunity at Canberra Girls
Grammar School (CGGS).

CGGS is an independent, non-selective Anglican school. For a century, generations of students from across
the globe have experienced an expansive, holistic education.

Founded in 1926, the Anglican Community of the Sisters of the Church opened the doors with just 10
students. Established by trail-blazing women, the Sisters' spirit of fearless leadership, visionary thinking,
unwavering resilience and a deep passion for learning lives on.

Located in the heart of the nation’s capital, and now spanning three campuses, CGGS provides a world-class
educational and co-curricular offering. Perfectly positioned at mid-sized with 1300+ students, the School is
co-educational from Early Learning to Year 3, then female-focused through to Year 12.

CGGS values the whole child—all are encouraged to be involved in a range of pursuits in, and beyond the
classroom. Students have many opportunities to nurture existing talents, discover new interests and develop
their skills to become the well-rounded, contributing, informed young people that the world needs.

CGGS is recognised as award-winning and with a reputation for excellence in academic outcomes,
consistently resulting in exemplary NAPLAN, BSSS and IBDP scores. It is an International Baccalaureate (IB)
World School and offers the Primary Years Programme (PYP), Middle Years Programme (MYP) and Diploma
Programme (DP) across Kindergarten to Year 12, with a choice between the ACT BSSS and IB Diploma.

In working at CGGS, you will be inspired by the founders of Canberra’s first independent school to proudly
carry on contributing to a century-long narrative of visionaries, and leave your mark on generations to come.
CGGS is where rich heritage meets modern innovation. You have the chance to combine the prestige and
tradition of an iconic institution with the dynamism and creativity of modern education, to offer an
educational experience that stands the test of time.

You will work alongside the experts in education and feel genuinely supported by a workplace with a proven
track record structured on respect and autonomy. CGGS is a collaborative, cultured and vibrant ecosystem
creating close ties and professional partnerships for a true sense of belonging. We are steadfast in our belief
that diversity is a strength—we are an inclusive and equitable community where all voices are heard and
valued. CGGS embraces internationally-minded teaching and corporate personnel from all walks of life and
professional backgrounds. At CGGS you can progress your career with professionals that that are driven,
capable and always advancing.

POSITION DISCRIPTION
Receptionist

Mar ch 20 24

At CGGS you’ll evolve into someone that exceeds even your own expectations.

The Role
The Receptionist is the first point of contact with parents, students, visitors and contractors. The
Receptionist communicates in a warm and welcoming manner. The Receptionist also conveys a high level of
competence and efficiency.
- Duties- be the first point of contact for all visitors to the School, providing a welcome response to parents,

students and visitors and ensuring visitors sign in the visitors’ book and directing and assisting as
required;
- be responsible for the telephone switchboard, with assistance from other clerical staff as required;
- ensure all telephone enquiries are transferred to the appropriate staff member;
- utilising a courteous manner, the Receptionist may need to handle calls from or face to face

situations with difficult parents or members of the public. The Receptionist will communicate calmly,
listen to the speaker, take notes and complete the telephone calls or face to face meeting. Notes
taken should be passed on to the Principal’s Executive Assistant;
- be responsible for the staff sign in and out book;
- be responsible for electronic and absentee records. Contacting parents and liaising with the Heads
- of House regarding absent students;- be responsible for the electronic signing in and out of students and issuing order marks to students
- when required;- maintain register for NSW Rail and passes;
- maintain the register for bus keys;
- provide administrative assistance to Corporate Services as required; and
- other duties as may be required by the Principal.

To note:
It is the nature of the work at CGGS that tasks and responsibilities are, in many circumstances, unpredictable
and varied. All staff members are therefore expected to work in a flexible way when the occasion arises and
undertake tasks that are not specifically covered in the position de

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