Administrator

4 weeks ago


Kwinana, Australia Downer Group Full time

**Who We Are**

Downer is the leading provider of integrated services in Australia and New Zealand. Our Industrial & Energy business provides end-to-end facilities management and asset lifecycle support services for Australia’s critical economic infrastructure. Operating across the future energy, power generation, oil and gas and industrial sectors, we work closely with our customers to optimise the reliability, efficiency and whole of life costs of their assets and facilities.

**The Role**

Downer’s Industrial & Energy business is currently seeking an enthusiastic and self-motivated Administrator on a full-time permanent basis, based in Kwinana. This role will be reporting to the Operations Manager and providing general administrative duties. You will be an integral member of the operational team to support our multi-disciplined workforce and project managers work on various projects.
- Create new jobs and budgets in JDE and close out once complete and reconciled
- Ensure that all payroll data and project costs are allocated to the correct cost codes as per budgets
- Assist with project personnel onboarding as required including PPE, accommodation and travel bookings, communicating site specific requirements and inductions
- Daily/Weekly/Monthly client uploads and transactional and progress claim invoicing and submission for all contracts
- Be familiar with client contractual requirements pertaining to payments and track client invoice approvals and assist with aged debt resolution
- Maintain employee training records in the Learning Management System
- Collation of vendor invoices for approval
- Goods receipting of approved supplier/subcontractor invoices in JDE

**About You**
- At least three years’ experience in similar role
- Motivated and possess a high attention to detail
- Previous site administrator experience desirable
- Ability to pick up new tasks easily
- Team player
- Well established organisational skills
- High level of Microsoft Office skills
- Exposure to accounting software Oracle, JDE or SAP is desirable
- Right to Work in Australia

**What We Offer**
- Employee benefits including health and wellness initiatives
- Personalised career development and growth working with an industry leading team.
- Competitive remuneration package
- Safety focused culture working within in leading services industry
- Management support coupled with ongoing training and mentoring
- Career enhancing opportunity to work within an ASX limited company

Downer is made up of more than 33,000 people who are all different. Different preferences and perspectives. Different histories and heritages. We are different in the way we think, the actions we take and the unique value we contribute to Downer and it’s these differences that are Downer’s greatest strength.


  • Administrator

    3 weeks ago


    Kwinana, Australia Downer Group Full time

    **Who We Are** Downer is the leading provider of integrated services in Australia and New Zealand. Our Industrial & Energy business provides end-to-end facilities management and asset lifecycle support services for Australia’s critical economic infrastructure. Operating across the future energy, power generation, oil and gas and industrial sectors, we...

  • Site Administrator

    2 weeks ago


    Kwinana, Australia Veolia Environmental Services Full time

    **The Opportunity**: - Site based Administrator role - Full time permanent vacancy with flexible hours - Opportunities for growth and development in a burgeoning industry - A long term employment opportunity at a brand new facility with a minimum of 25 years operational life cycle Veolia ANZ is seeking a Site Administrator to join one of Australia's first...


  • Kwinana, Australia UGL Limited Full time

    **Project Administrator** UGL Fuels & Energy are seeking applicants from experienced Project Administrators for a casual position based on our Kwinana site. As part of our Fuels & Energy portfolio, this position will be working on a secured contract with a major oil and gas distributor which UGL have held for the past 6 years’. UGL have recently been...

  • Whseq Administrator

    5 days ago


    Kwinana, Australia MCMAHON SERVICES Full time

    **McMahon Services is one of Australia’s largest privately-owned construction, industrial and environmental services organisations. As a national business, we operate from city centres through to remote locations and employ over 1,100 people Australia and New Zealand.**: McMahon Services is committed to long-term employment rather than just for projects....


  • Kwinana, Western Australia Martian Logic Full time

    At Martian Logic, we are committed to providing quality care services to our residents. As an Administration Officer, you will play a vital role in ensuring the smooth operation of our facility.The successful candidate will have extensive knowledge of rostering practices and systems, as well as strong problem-solving ability. They will be responsible for...

  • Hseq Administrator

    3 weeks ago


    Kwinana, Australia Longreach Recruitment Full time

    Steel distribution & processing company based in the Kwinana area - Operating in mining, construction, infrastructure, agriculture and transport - General HSEQ & Quality Admin, Risk Assessments, Workers Comp etc Established steel distribution and processing group consisting of 3 business divisions; distribution, processing and cutting. They have an...


  • Kwinana, Australia CBH Group Full time

    **About us** CBH is a leader in the Australian grain industry and the country’s largest co-operative. Our work has meaning and is creating an exciting future - we’re delivering WA’s grain to the world. Our advanced logistics network stretches across the State, connecting the growers of WA with our people, and providing opportunities for career growth...


  • Kwinana, Australia Steadfast Roofing Pty Ltd Full time

    Steadfast Roofing are looking to recruit a competent Office Administration Manager to work primarily onsite at our Kwinana Project Construction Office and at our head office Malaga office as and when required. - Outlook - Word - Excel **Job requirement and skills required** Role will involve managing the day-to-day administration duties onsite including, -...

  • Project Administrator

    3 weeks ago


    Kwinana, Australia UGL Limited Full time

    **UGL is an employer with a difference, jump on board and experience our incredible journey** - The Fuels & Energy line of business have an opportunity available for a Project Administrator to join our site-based team in Kwinana WA. The Project Administrator ensures the efficient day-to-day operation of the site office as well as supporting the overall...


  • Kwinana, Australia Wesfarmers Chemicals, Energy and Fertilisers (WesCEF) Full time

    CSBP Fertilisers | Kwinana, WA Closing date: 27/11/2024 **JOB REF**:FER632910** - **Join a reputable and industry leading organisation, known for our commitment to our customers.**: - **Train, coach, recognise and reward our high performing team throughout the agricultural season.**: - **Own and lead customer service and benefit the development of our...


  • Kwinana, Australia Diversey, Inc. Full time

    Purchasing: - Receipt indirect site purchase eg. Electricity, Gas, Waste - Manage and Administer non-manufacturing contractors such as gardening, office equipment maintenance and general waste removal. - Investigate Vendor information and details at direction of purchasing officers. - Manage VIM processes for site indirect - Assist in RFQ and Tender...

  • Trainee Administrator

    3 weeks ago


    Kwinana, Australia Mineral Resources Full time

    Kwinana, WA, Australia, 6167 Full Time **About MinRes** As an ASX50 company, Mineral Resources Limited (MinRes) is an Australian leader delivering innovative and sustainable diversified mining solutions, underpinned by a growing world-class portfolio of mining operations across multiple commodities including iron ore and lithium. **A Little...


  • Kwinana, Australia Wesfarmers Chemicals, Energy and Fertilisers (WesCEF) Full time

    CSBP Fertilisers | Kwinana, WA Closing date: 01/12/2024 **Job Ref: FER632079** - **Provide efficient administration support to our Fertiliser Operations team**: - **Opportunity to build relationships with various internal and external customers**: - **Permanent full time position - flexible working arrangements available** **CSBP. For better...


  • Kwinana, Australia Wesfarmers Chemicals, Energy and Fertilisers (WesCEF) Full time

    CSBP Fertilisers | Kwinana, WA Closing date: 24/11/2024 **JOB REF**:FER632910** - **Join a reputable and industry leading organisation, known for our commitment to our customers.**: - **Train, coach, recognise and reward our high performing team throughout the agricultural season.**: - **Own and lead customer service and benefit the development of our...


  • Kwinana, Western Australia Martian Logic Full time

    We are seeking a highly skilled and organized individual to join our team as an Administration Officer at Martian Logic.The successful candidate will have a passion for delivering quality customer service and excellent relationship building skills. They will be responsible for creating and maintaining a positive and professional work environment.Key...

  • Project HR

    3 weeks ago


    Kwinana, Australia CB&I Careers Full time

    Company Overview: **CB&I®** is the world's leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 130-year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure...


  • Kwinana, Australia Alcoa Corporation Full time

    Just as aluminium is the element of possibility, so too, are our current and future employees. When you join Alcoa, you have the opportunity to help define what it means to be a sustainable aluminium company. Our 135-year legacy gives you the systems and tools to thrive. We invented the industry and today we are redefining what it means to be a sustainable...


  • Kwinana, Australia Wesfarmers Chemicals, Energy and Fertilisers (WesCEF) Full time

    CSBP Fertilisers | Kwinana, WA Closing date: 24/11/2024 **Job Ref: FER630875** - **Fantastic opportunity for a proactive and enthusiastic individual with excellent Administrations Skills to join the team!**: - **Wonderful opportunity to join a market leader**: - **9-month fixed term full time role based in Kwinana - Possible opportunity for Permanent...


  • Kwinana, Australia Downer Group Full time

    **Who We Are** Downer is the leading provider of integrated services in Australia and New Zealand. Our Industrial & Energy business provides end-to-end facilities management and asset lifecycle support services for Australia’s critical economic infrastructure. Operating across the future energy, power generation, oil and gas and industrial sectors, we...


  • Kwinana, Australia Alcoa Corporation Full time

    Shape Your World At Alcoa, you will become an essential part of our purpose: to turn raw potential into real progress. The way we see it, every Alcoan is a work-shaper, team-shaper, idea-shaper, world-shaper. This is your opportunity to shape your career through the skills and experience you bring to the role now and by training for the roles you may want...