Divisional Project Officer

2 weeks ago

Melbourne, Australia City of Melbourne Full time

**Max term contract - until 30 September 2025**:

- **Exciting opportunity to join and work with our Community and City Services Division**:

- **High performing and supporting team environment**:

- **$97,080 + 11% Superannuation**

We are the **City of Melbourne**, a City of possibility and place to be bold and inspirational.

We are rapidly transforming to meet the evolving challenges faced by a global city. With a vision of being a leading organisation for a leading capital city, our mission is to create positive impact for our community. Each day, we work with passion and purpose so that together we achieve incredible things.

**Together we Make the Difference #teammelbourne**

**How this position will Make the Difference to City of Melbourne**

The Community and City Services Division puts people, families and community at the forefront of our work. It strives to ensure that Melbourne is a city for all, one that is liveable, healthy and vibrant and meets the needs of a diverse and growing population.

The Community and City Services Division includes six branches: City Safety Security and Amenity, Community Development, Community Wellbeing, Homes Melbourne, Parking Services, and Recreation and Waterways. The Divisional Business Unit is an executive support function providing support to the General Manager and Directors.

The Divisional Business Unit works closely with the General Manager’s Executive Assistant, Branch Directors and staff to ensure that business needs across the Division are being met. The support the Divisional Business Unit delivers is varied and diverse to meet the specific needs of the Divisional Business Unit and Branches.

The Divisional Project Officer works closely with the Divisional Business Unit Manager to support effective business processes and continuous improvement, cross organisational activities and special projects. With meticulous attention to detail, the Divisional Project Officer will collaborate with project leads across the division to provide advice on the planning and sequencing of project milestones for corporate reporting. The Divisional Project Officer will support a successful divisional communications approach and provide unique value through their proactive ability to build trusted relationships across the division and broader organisation.

**Selection Criteria**

All CoM employees will demonstrate an ability to articulate and demonstrate benefits of positive culture and City of Melbourne’s iCare values - Integrity, Courage, Accountability, Respect and Excellence
- Ability to work flexibly and independently in a fast-paced complex environment, manage time and set priorities to achieve objectives in an efficient and timely manner
- Strong written and verbal communication skills and experience in the preparation of reports, recommendations, communications materials, briefs, policies and procedures.
- Strong project management skills with experience in project milestone planning, mapping and sequencing.
- Strong stakeholder engagement and relationship-building skills
- Highly developed organisational skills, including a close attention to detail and the ability to act with initiative to design solutions to manage divisional priorities.

In addition, the **Divisional Project Officer **will ideally have the following;
- Experience in a similar executive support role or function will be highly valued
- Strong skills and demonstrated experience with governance processes and the coordination of corporate reporting in a local government or equivalent setting.
- Advanced computer literacy with all relevant programs and knowledge of general office systems including knowledge sharing and database management.

By joining us, you will become part of a remarkable team who work in a constructive and inclusive culture to shape the future of this city. Together, we champion difference, celebrate achievement and recognise positive impact.

**How to apply**:

- Attach your resume
- Attach a cover letter answering the following three questions (2 pages max):

- What excites you about the possibility of joining our team and taking on this role?
- What can you bring to this role that will help you and your team succeed?
- What is the best team culture that you’ve worked with in the past and how did you contribute to that?

Please address your cover letter to** Madeline Wilson - Divisional Business Unit Manager**

Applications will be accepted up until **11:45pm Sunday 28 April 2024.**

If you have any questions regarding our recruitment process, please read our FAQ's - City of Melbourne - Recruitment Frequently Asked Questions

For information about the broader collection and use of personal information by the City of Melbourne, please refer to our Privacy Policy

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