Administrator

2 weeks ago

Sydney, Australia Wood Mackenzie Full time

Company Description

Wood Mackenzie is the global leader in data, analysis and consulting across the energy, chemicals, metals, mining, power and renewables sectors.

Founded in 1973, our success has always been underpinned by the simple principle of providing trusted research and advice that makes a difference to our customers. Today we have over 2,000 customers ranging from the largest global energy companies and financial institutions to governments as well as smaller market specialists.

Our teams are located around the world. This enables us to stay closely connected with customers and the markets and sectors we cover. Collectively this allows us to offer a compelling combination of global commodity analysis with detailed local market knowledge.

We are committed to supporting our people to grow and thrive. We value different perspectives and aspire to create an inclusive environment that encourages diversity and fosters a sense of belonging. We are committed to creating a workplace that works for you and encourage everyone to get involved in our Wellness, Diversity and Inclusion, and Community Engagement initiatives. We actively support flexible working and are happy to consider alternative work patterns, taking into account your needs and the needs of the team or division that you are looking to join.

Hear what our team has to say about working with us:
We are proud to be a part of the Verisk family of companies

**Job Description**:
We are looking for an **Office Administrator **to support our Sydney office in Australia. This office based role will provide comprehensive administrative support and collaborate with colleagues to ensure a smooth support service is provided to the business.

The primary responsibility of the is to provide administrative support to the Sydney office, while working closely with other administrators, other business functions like IT, HR and finance and the head of the office.

Specific duties include:

- Work with IT teams (local and remote) for ensuring smooth onboarding of new hires
- Maintain log of IT assets in the office and assignment of the same to employees
- Work with existing office space vendor for monthly billing, and any potential renewals or expansion conversations
- Providing general administrative support as required, including collating/formatting information, binding, couriering, filing, faxing, photocopying, and scanning
- Organizing travel and accommodation for the team (including visas, currency, taxi bookings, office notification forms)
- Processing expense claims in a timely manner as well as raising requisitions for invoices
- Attending internal meetings as required
- Assisting with data entry to ensure systems and employee data are up-to date
- Welcoming client visitors, new hires and visiting colleagues from other Wood Mackenzie offices
- Assist in formulating and set up employee engagement activities
- Support New Hire Onboarding, Orientation and Integration
- First point of contact for employee queries, referring as appropriate to the right team and educating employees on where to go to find the information they need
- Managing Health and Safety in the office
- Providing support for specific projects as required
- Working closely with other Team Administrators to share best practice and ensure comprehensive administrative support to the business
- Providing administrative cover for other Administrators and Office Reception as required
- Any other duties as required of the role

**Qualifications**:
You are a confident, outgoing professional with experience as an Office Administrator. You possess an advanced working knowledge of Microsoft Word, Excel, PowerPoint and Outlook and are comfortable utilising these packages for a range of tasks. You are highly organised and able to prioritise effectively.

Working in a fast paced environment with tight deadlines is a way of working you thrive in and you work well under pressure. You are professional in your manner and possess excellent interpersonal skills, demonstrating both initiative and attention to detail in the way you work.

Additional Information

Verisk Analytics is an equal opportunity employer.

All members of the Verisk Analytics family of companies are equal opportunity employers. We consider all qualified applicants for employment without regard to race, religion, color, national origin, citizenship, sex, gender identity and/or expression, sexual orientation, veteran's status, age or disability.

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