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Consulting Operations Support

4 months ago

Sydney, Australia Northrop Consulting Engineers Full time

Admin / Secretarial / Office Support Administration Sydney Permanent / Full Time

21/3/2024
- An exciting opportunity to work with a highly regarded engineering consultancy
- Industry Benchmarked Salary Package and Annual Salary Reviews
- Rewarding, friendly and inclusive culture | Flexible Working Environment

**The Company**
Northrop Consulting Engineers is an employee owned, multi-discipline consultancy that has been established for over 45 years. We have an open management structure that embodies a diverse, inclusive and flexible workforce for all our employees.

We currently employ over 550 staff across ten offices in NSW, ACT, QLD, and VIC. We are essentially a people business that grows by creating opportunities for our people to help build the business and their career. When you join Northrop, you join a company that will support you to excel both professionally and personally.

**The Role**
As a key support to the Consulting Operations Manager, the Support role is dedicated to delivering a high standard of administrative assistance to the Consulting Operations Team. The role will ensure the smooth development and maintenance of our business systems while also aiding in risk mitigation and fulfilling Northrop's compliance requirements.

You will be responsible providing a high level of project support to support strategic initiatives such as supporting internal project implementation, supporting IMS development and maintaining our IMS, and assisting with updating and maintaining our compliance register.

You will need to be able to respectfully deal with a diverse range of people both internally and externally. You will be joining a fast paced, busy team and will enjoy operating with an appropriate level of autonomy reporting to the Consulting Operations Manager.

**Day to day responsibilities include**:

- Promptly answer ops queries, OFI's, requests and triaging to internal teams as required.
- Assisting with travel arrangements.
- Assist in reporting, drafting of papers, minute taking, agenda coordination.
- Maintaining document management adhering to version control and naming conventions.
- Assist with managing company registrations, maintenance of compliance register.
- Support external auditing process and internal project audits.
- Support roll out of national programs including policy and process changes.
- Maintaining project tracking system for the Consulting Ops Team, coordinating project meetings and stakeholder communications.
- Assisting with timesheets and expenses.
- Assisting with other administrative duties as required.
- Proficient computer skills: Intermediate to Advanced Microsoft Office skills.
- Experience working in a similar environment highly preferred: Engineering, construction, professional services.
- Process driven with a high attention to detail.
- Proven interpersonal skills with the ability to develop rapport and maintain effective relationships.
- Demonstrated ability to self-manage and prioritise workloads.
- Be able to maintain discretion and confidentiality.
- Measured approach in actions and ability to close loops.
- Ensure that all requirements and commitments are met in accordance with procedures.

***
**What does working at Northrop look like to you?**
At Northrop we understand that the key to success is our people. Together we are creating a workplace that values an inclusive culture. We are proud of our family feel and collaborative working environment.
- Flexible work practices.
- Benchmarked salary package with annual salary reviews.
- Paid parental leave (primary carer, maternity and partner leave)
- Salary income protection insurance.
- We offer alternative public holiday leave for those needing to substitute another day for a public holiday to celebrate a religious belief, etc.
- Respectful, supportive and collaborative culture.
- We Empower: Mentoring programs, internal and external training and monthly career development/one-on-ones.

**Applying**

Northrop is an equal opportunity employer.

Northrop is an equal opportunity employer.