Administrative Assistant/receptionist

2 weeks ago

Dandenong, Australia Tranzfreeze Transport Refrigeration PTY Ltd Full time

**About the business**

Tranzfreeze is a small manufacturing company in Dandenong South. We manufacture refrigeration units for vehicles and provide servicing and repairs for these vehicles.

**Position Overview**:
We are seeking a highly organized and versatile individual to fill the role of Receptionist/Admin in our company. This position requires excellent communication skills, strong administrative abilities, and the ability to multitask effectively. The Receptionist/Admin will be responsible for managing front desk operations, providing administrative support to various departments, and ensuring smooth office operations.

**Responsibilities: Receptionist Duties**:

- Welcome and greet visitors, clients, and employees in a professional and friendly manner.
- Answer and direct incoming calls to the appropriate person or department.
- Provide accurate information and address inquiries from callers and visitors.
- Maintain a tidy and organized reception area, ensuring a positive and welcoming environment.
- Receive and distribute mail, packages, and deliveries.
- Schedule bookings and provide follow-up for ongoing jobs, including installations and service/repairs.
- Assist with travel arrangements and accommodation bookings for staff and visitors.

**Administrative Duties**:

- Provide administrative support to various departments, including filing, data entry, and document management.
- Generate and manage invoices.
- Aid in inventory management.
- Maintain office supplies inventory and place orders as needed.
- Assist with the coordination and planning of company events, meetings, and conferences.
- Compile and prepare reports, presentations, and spreadsheets as required.
- Assist in the coordination of office maintenance and repairs.
- Support HR functions, such as maintaining employee records and assisting with onboarding processes.
- Collaborate with team members to ensure smooth office operations.
- Handle confidential and sensitive information with discretion and professionalism.
- Perform general clerical duties, such as photocopying, scanning, and filing.

**Requirements**:

- High school diploma or equivalent qualification.
- Proven experience as a receptionist, administrative assistant, or similar role.
- Excellent communication skills, both verbal and written.
- Strong organizational and multitasking abilities.
- Attention to detail and ability to maintain accuracy in administrative tasks.
- Professionalism, with a friendly and approachable demeanour.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong problem-solving skills and the ability to handle unexpected situations calmly.
- Discretion and ability to handle confidential information.
- Excellent time management and organizational skills.
- Valid Australian driver's license and ability to drive a manual transmission vehicle.
- Fluency in Mandarin will be considered an added advantage.
- Mechanical knowledge would be an advantage.

**Salary**: $26.50 - $30.00 per hour

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Dandenong, VIC 3175: Reliably commute or planning to relocate before starting work (required)

**Education**:

- High School (Year 12) (preferred)

**Experience**:

- MS Office: 2 years (preferred)
- Customer service: 2 years (preferred)

Licence/Certification:

- Full Driver Licence (required)

Work Authorisation:

- Australia (required)

Work Location: In person

Expected Start Date: 10/07/2023

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