Program Coordinator

**Our Story
The Woolworths Group has been focused on the importance of digital and what we need to do to better serve our customers through creating shopping experiences that are personalised, seamless, and convenient. Enter WooliesX. WooliesX is the combination of our digital businesses working in collaboration together to capitalise on the communities of professionals we have at Woolworths. We create new teams, with new practices, and a modern dynamic engineering culture by investing in the right people and resources to make it possible. We’re proud of the work we do and want to be known for delivering exceptional client experiences with great work-life balance.

WooliesX is structured by communities of capabilities, chapters, which bring different skills into our execution teams, squads. The focus within our chapters is to develop strategies, skills, and capabilities through training and conversations. Our squads focus on specific business benefits and the creation of solutions to capitalise on opportunities within their business areas.

**Where we play
WooliesX Hub is 2 minutes walk from Central station and walking distance from all the cafes and restaurants that Surry Hills has to offer. The brand new sites have been designed to support flexible working with different spaces for activities such as collaboration, brainstorming, or relaxing.

With flexible working at our core, our teams have the option to work from home, out of our Surry Hills offices, or our corporate head office in Bella Vista.

The Project Coordinator will be responsible for supporting the delivery of projects and work with Program and Project Managers to assist in scaling eCommerce fulfillment solutions across eComX and Group Businesses.

**The Position**

**Scope
In this role, you will support the delivery of projects per our strategy. You will work with a Program or a Project Manager (or both).

The Project Coordinator will organise and arrange program management practices, ensuring effective governance, tracking resource utilisation and communicating program performance to drive the successful delivery of our eCommerce fulfilment Projects.

**Key Results
- Team satisfaction and engagement
- Adherence to the Woolworths Group Initiative Delivery Framework
- Budget performance
- Change management impact of changes to project scope and requirements. Lessons learned documentation and utilisation of process improvements in subsequent projects.**Accountability
- Supports the Program manager in monitoring, tracking and reporting on the status of key project deliverables in line with project plans, budget and expenditure.
- Contributes to the development of project plans and roadmaps that align leads and stakeholders
- Communicating effectively with a diverse group of stakeholders to identify and align on deliverables and strategic objectives and goals
- Supports the creation and implementation of project operating rhythm, cadence and governance along-side Program and Project Managers.
- Develop in-depth understanding of project scope to help support project team, escalate and clear roadblocks and drive delivery to plan.
- Preparing for and facilitating various working groups including risk, issues, change and decisions tracking.
- Supports creation of packs and presentation for programs and project engagement.
- "Project coordination to support PMO governance
- Risk and Capacity Tracking Lessons learned documentation and communication of process improvements"**Knowledge & Attributes
**To be successful in this role, you must have**:

- Positive ‘can do’ attitude with a willingness to help the team as much as possible and continuously learn.
- Lead the team to adopt agile ways of working.
- Well-developed analytical skills including the ability to critically analyse and interpret information from numerous sources & to identify business-focussed solutions.
- Proficiency with Google, MS Project, Excel, Powerpoint, Miro, Trello, Jira, and Confluence.
- Experience of problem-solving and process improvement activities.
- Proven time management skills with the ability to prioritise and balance multiple priorities and projects. Strong stakeholder engagement skills.**As a nice to have**:

- Experience in the eCommerce fulfilment market and capabilities
- Understanding of programmatic delivery or experience working in Program Management Offices (PMO) Understanding of retail operations and supply chain**Grow with the Group
As an inclusive, team-first company, our people are at the core of everything we do.

We care deeply about creating a workplace where our team members feel valued, respected and empowered. We are committed to providing equal opportunity regardless of gender identity, ethnicity, disability, sexual orientation or life stage. We are proud to be recognised as a Gold Tier Employer in the Australian Workplace Equality Index for LGBTQ+ inclusion and as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency