Manager Secretariat

3 weeks ago

Hobart, Australia Tasmanian Government Full time

Department of State Growth

Business Services

Secretariat & Legal Services

Applications must be submitted by Sunday 05 May, 2024 11:55 PM

**Position details**:
**Applications close**:

- Sunday 5 May, 2024 11:55 PM AEST**Award/Classification**:

- Tasmanian State Service Award - General Stream Band 7**Salary**:

- $125,536.00 to $132,125.00 per annum**Employment type**:

- Permanent, flexible, Permanent, full-time**Region**:

- South**Location**:

- Hobart**Job description**:

- The Manager Secretariat manages the operation of the Secretariat, including the interaction between the department and its Ministers, and providing as-needed support to the Office of the Secretary. The role is responsible for creating and maintaining a thriving team that operates in line with the Department’s values. The role cultivates a team culture that is high performing, dedicated to ongoing process and system improvement, and focussed on providing solutions-focussed quality services to clients. The role occupies a leadership position within the Secretariat and Legal Services Unit.We are a diverse and inclusive workplace that understands the importance of flexibility. Talk to us about what flexibility may look like for you.

**Period of Appointment**:
Appointment to the role is on a permanent, full-time basis (up to 73.5 hours per fortnight).

**Duties**:

- Provide high level advice, leadership and support to the Director Secretariat and Legal Services in relation to the Department’s secretariat function.
- Lead the development and implementation of appropriate strategies, projects, systems, and processes to ensure the effective and timely flow of information, advice and correspondence between and within the Department and its Portfolio Ministers.
- Remain up to date on the key issues and portfolio areas of the Department and its Ministers to allow informed advice and decision making.
- Develop and maintain key internal and external stakeholder relationships, including acting as the department’s principal liaison between the department and its Ministers, particularly Chiefs of Staff.
- Identify key priorities, risks, work standards and allocate resources (including financial resources and team members’ skills and time) to appropriately serve the needs of diverse clients.
- Oversee quality control and have strategic oversight of all correspondence prepared for Ministers and the Secretary.
- Manage a dispersed team, with a strong and cohesive culture, to deliver on the service and support goals for the Department and its Ministers.
- Lead and coordinate the execution of Ministerial requirements for Parliament (including preparation and support for Question Time, Questions on /without Notice, and Budget Estimates).

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