Executive Assistant

7 months ago

Sydney, Australia Salesforce Full time

Job Category

Corporate Functions

Job Details

**About Salesforce**

We’re Salesforce, the Customer Company, inspiring the future of business with AI+ Data +CRM. Leading with our core values, we help companies across every industry blaze new trails and connect with customers in a whole new way. And, we empower you to be a Trailblazer, too — driving your performance and career growth, charting new paths, and improving the state of the world. If you believe in business as the greatest platform for change and in companies doing well and doing good - you’ve come to the right place.

Salesforce Executive Assistants are made up of a team of experienced professionals who support our top executives across the globe. These critical team members are viewed as strategic partners who keep the executives and their teams focused on company goals while embracing the Salesforce values.

**Role Description**
This Executive Assistant will be working within the Marketing organization, reporting to the SVP & CMO, Asia Pacific. This position requires initiative, attention to detail and the ability to learn quickly. The role requires you to manage internal and external relationships, including working with senior executives; superb written and oral communication skills are essential. Salesforce has a positive, diverse, and supportive culture and we are looking forward to welcoming another talented person, aligned with our company values of “Trust, Customer Success, Innovation, Equality & Sustainability”.

**Your Impact**
Our Executive Assistants understand that the success of the executive is a reflection of their work and vice versa, which creates a true atmosphere of teamwork and job satisfaction.

**Core Responsibilities**
- Manage day-to-day schedules in such a way that the executives are able to complete their obligations in an organized, efficient way.
- Coordinate internal and external meetings including but not limited to team meetings, full staff meetings (town halls and all-hands), off-site meetings, one-on-one meetings, etc.
- Drafting communications to the team, and stakeholders to the marketing organisation.
- Management and processing of executives' business expenses.
- Assist with organising catering, luncheon/dinner planning, and planning of other business-related meetings as requested.
- Book appropriate domestic and international travel within the Salesforce travel policy, taking into account travel Visas, Covid requirements, costs and proper documentation.
- Organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.
- Proven ability to handle projects, work under pressure and consistently make deadlines.
- Use initiative and judgment within established guidelines.
- Effectively interface with stakeholders from other groups within Salesforce and Senior Executives inside and outside the company.

**Minimum Requirements**
- Shown, applicable administrative experience, ideally from a global organization (technology industry advantageous).
- Previous experience partnering with senior management in a fast-paced, innovative environment.
- Skilful execution of administrative activities, with high attention to detail, organisation and process.
- Ensure communications are clear, thorough, and specific, with attention to follow-through.
- Agility and flexibility in response to changing priorities and needs, within an ambiguous and fast-paced environment.
- Ability to handle confidential material with the utmost discretion.
- Experience with the setting up and management of virtual meetings with a large number of participants, using tools such as Zoom, Google Meets etc.
- Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.
- Strong relationship management skills, ability to build a personal network throughout the company.
- Substantial experience with creating presentations, mail and calendaring skills (Google Slides, Gmail and Google Calendar experience a plus).
- Ability to communicate clearly and effectively with senior leaders and external partners.

**Desired Skills**
- Customer-centric orientation
- Salesforce systems experience (Salesforce, Slack, Quip)
- Demonstrated ability and willingness to continuously acquire new technology competencies and accept new challenges

Accommodations

Posting Statement

Salesforce is an Equal Employment Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Salesforce does not accept unsolicited headhunter and agency resumes. Salesforce will not pay any third-party agency or company that does not have a signed agreement with Salesforce. 

Salesforce welcomes all.

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