Office/admin Assistant

2 weeks ago

Sydney, Australia Construction Cleaning Full time

We provide premium quality construction cleaning to Australia’s top-tier building companies. Over the last 24 years, we've worked on a variety of major and high-profile projects across NSW, spanning all sectors.

Some of our projects include hotels, high-rise residential & commercial towers, hospitals, universities, shopping centres, major sporting facilities, data centres and government & defence projects.

**The Opportunity**

We’re looking for an experienced Admin Assistant to support our high-performing team with these amazing projects and ensure our business operations run smoothly. Ideally, you will have prior experience in the construction industry and understand how it operates.

You'll naturally be a proactive individual who is organised, shows initiative and has attention to detail. You're a quick thinker with a tonne of energy that gives our team confidence that you're on top of all things to ensure our day-to-day operations are running efficiently.

This is a diverse role with responsibility for general admin and project tasks, daily allocating & rostering, staff liaison, recruitment, maintaining the workplace and responding to client requirements.

We’re a dynamic, fun, hardworking and results-driven group that are passionate about our clients and what we do. We’re seeking a like-minded, switched-on and driven individual who wants to make a valuable contribution and take things to the next level.

**The Role**

Your responsibilities will include:

- Coordinate daily staff allocating and rostering & publishing shifts
- Coordinate project and staff induction requirements
- Manage and update rostering system and prepare accurate time & attendance reports for payroll processing
- Manage the recruitment process with staff onboarding/offboarding
- Liaison with site staff and clients for job requirements
- Coordinate company training & presentations
- Create and prepare documents and presentations for the team
- Prepare project safety documents and other project admin
- Maintain database/spreadsheets for all projects
- Coordinate and take minutes of team meetings & distribute actions
- Maintain office environment, kitchen & cleanliness, ordering supplies
- Answering office phone, directing calls, greeting visitors, receiving deliveries
- Implement initiatives and processes to improve service & quality control
- Maintain staff records & data on various systems
- Prepare reports for the management team
- General administration and team support

**About You**

To be successful in this role, you will have;
- 2-3 years’ experience in a similar role within the construction industry
- Excellent English skills - written & verbal
- Strong IT skills in Microsoft Office 365
- Grasps new systems easily and is able to create & work within processes
- Takes ownership of tasks and is proactive & deadline-driven
- Highly organised with attention to detail
- Ability to multi-task and prioritise a changing workload
- Ability to work well with various people, including listening well and communicating clearly
- Must be upbeat, flexible, adaptable and a quick learner
- Problem-solving skills - finding & offering the best solutions
- Embraces a team attitude and always be willing to help out
- Self-motivated, strong work ethic, committed, honest and friendly

Please note - Only short-listed applicants will be contacted.

**Salary**: From $60,000.00 per year

Schedule:

- Weekend availability

Application Question(s):

- Do you have experience preparing work rosters?
- What are your rights to work in Australia?
- What's your expected annual base salary?
- How much notice are you required to give your current employer?
- How many years of Administration experience do you have?

**Experience**:

- construction industry: 2 years (preferred)

Work Location: In person

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