Executive Assistant

1 week ago

Abbotsford, Australia Funlab Full time

Funlab is an Australian out of home entertainment company, home to brands including Strike, Archie Brothers Cirque Electriq and Holey Moley. Based in Melbourne, Funlab provides a fun and positive work environment with the goal of ensuring every guest to one of our venues has a memorable experience.
We believe Fun is Infectious. It’s important. It’s not just for kids. That’s why Funlab is a leader in the amusement and entertainment industry. We’re dedicated to the creation, development, operation and management of directional entertainment concepts.

Who Are We?
As a finalist in the 2023 AFR Best Places to Work, Funlab provides a fun and positive work environment with the goal of making sure every human has a safe place to be themselves. Investing in our people is one of our Core Values and we aim to develop our people during their journey with us, whilst allowing them to create memorable experiences for our guests.
With over 50 venues across 8 brands in Australia, Aotearoa (New Zealand) and North America, our growing team is on the lookout for a passionate, professional and fun Executive Assistant for our Support Office in Abbotsford, VIC.
This is a 12 month maternity leave cover contract.
Why Work With Us?
- You get to join the innovative and people focused Funlab team as we launch our fast paced, high growth strategy;
- You'll have the opportunity to grow your career with a leader in the entertainment industry;
- You'll have access to a personalised development program and opportunities to work alongside and learn from industry experts;
- You'll get to immerse yourself in a people-first culture - focused on upskilling and developing our Motherfunners (team members) to future success;
- 3 days additional leave;
- Focus on wellbeing and mental health support; EAP, Mental Health First Aid training, DEI committee
- Free activities for yourself at ANY and ALL of our Funlab brands;
- But mainly...just because we're AWESOME

What You'll Do
- Calendar management; Effectively manage and coordinate calendars for executive leaders, scheduling meetings, appointments and travel arrangement
- Meeting coordination and support; Prepare meetings agendas, materials and presentations. Take minutes, distribute and follow up on action items. Manage seamless logistics for in-person and virtual meetings
- Travel arrangements; Coordinate all aspects of executive travel, anticipating travel needs and preferences and proactively managing changes or potential issues
- Communication; Be the primary contact for internal and external communications on behalf of the executive team
- Information management; Organise and maintain records as required. Ensure confidentiality and security of sensitive information
- Project support; Conduct research, compile data and prepare reports for special projects and initiatives as assigned by the Executive team
- Relationship management; Serve as a liaison between the executive team, leadership team and various other stakeholders
- Administrative support; Manage expense reconciliations and provide general administrative support

What You've Got
- Proven experience in an executive assistant or similar role; preferably supporting C-level executives
- Exceptional organisational and time management skills, with the ability to prioritise tasks and meet deadlines
- Strong communication skills with a high level of professionalism and discretion
- Proficient in Microsoft Office Suite. Experience or exposure to AI meeting minute-taking software is considered advantageous but not essential
- Ability to anticipate needs and demonstrate initiative, with a proactive approach to problem-solving
- Excellent attention to detail and accuracy
- Discretion and integrity
- Flexibility and adaptability to changing priorities and responsibilities
- Proactive, ability to work autonomously, with a sense of urgency and a positive can-do attitude
- Well organised planner who works well under timeline pressures
- Proven ability to build and manage relationships with different stakeholders
- A burning desire to show what you've got and what heights you can take the business

Keen?
At Funlab, we believe it's this unique and enthusiastic culture that makes us great to work with If you're a hard worker who's passionate about people and willing to go above and beyond to show us what you've got, then get in touch already We can't wait to hear from you

Funlab is an equal opportunity employer and will consider all qualified applicants.

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