Administrative Support

2 weeks ago

Abbotsford, Australia GSK Full time

**Site Name**: Australia - Victoria - Abbotsford

**Posted Date**: Jan 23 2024
**About GSK**

GSK is a global biopharma company with a special purpose - to unite science, technology and talent to get ahead of disease together. Our success absolutely depends on our people. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

**About the Role**

As some of you may be aware, our Executive Assistant for Vaccines is taking some extended leave over the next 6 months. Given the busy year ahead for Vaccines we are looking for additional support for our Business Unit Director and Vaccines Leadership Team for a 6 month period. You will act as leave cover for the period, providing high quality and efficient coordination, administration and executive support to our Business Unit Director, Vaccines, as well as the leadership team. This role is a real mix of executive level support and general administration.

Your role will be varied and will include:

- Comprehensive calendar management and meeting scheduling
- Manage purchasing, invoicing, archiving and expense reports
- Coordinate Directorate activities and organise and manage travel, events, and functions
- Work collaboratively with a team of other EAs in the business and identify opportunities to implement continuous improvement in administration
- Prepare presentations for internal and external meetings and conferences
- Complete administrative tasks including taking minutes, reports and KPI reporting
- Support and attend field force conferences and meetings as required

**About you?**

To be successful in the role, you will demonstrate experience in a coordination and/or executive assistant role at a senior level, with a demonstrated skill in time management and organisation in a fast-paced environment. You’ll understand the requirement to represent the Vaccines business internally and externally, whilst upholding the required level of confidentiality.

You’ll also demonstrate:

- Ability to manage multiple competing priorities with urgency
- High level proficiency in Microsoft Office suite including Excel, Word and Powerpoint
- Efficiency in arranging meetings using MS Teams, Webex, Vevox, or equivalent
- High level verbal and written communication skills; demonstrate a personable, passionate and confident manner
- High level of organisation, time management and planning skills with strong attention to detail

**Why Us?**

GSK is a global biopharma company with a special purpose - to unite science, technology and talent to get ahead of disease together - so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns - as an organization where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to positively impact the health of 2.5 billion people by the end of 2030.

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves - feeling welcome, valued and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

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