Legal Secretary

3 months ago

Melbourne, Australia K&L Gates Full time

Litigation and Dispute Resolution | Melbourne Metropolitan

Closing date: 12/10/2024

**DISCOVER **more opportunities to **DEVELOP **your talents and **THRIVE **in a dynamic legal landscape.

**About the role**

We currently have a fantastic opportunity for a part-time or full-time legal secretary to join our Melbourne office supporting our senior Litigation and Dispute Resolution (**L&DR**) practice.

The Melbourne L&DR practice advises corporate clients in large commercial disputes including cross-border contractual relationships, which may involve major tort or contractual claims and class actions in the oil and gas industry, sporting, banking, property sectors, insurance, professional indemnity as well as public inquiries with government and regulatory authorities.

As a legal secretary you will be involved in all areas of administrative support, including, but not limited to, managing crucial team administration, handling client queries and managing the monthly billing process.

**What does the role involve?**

The L&DR team is highly collaborative and goal oriented group. You will play a crucial role within the team in ensuring the practice runs smoothly.

On any given day you could be:

- Managing diaries, juggling and arranging appointments, booking rooms and ultimately ensuring client needs are met
- Providing administrative support to partners and fee earners in the practice group
- Preparing documents and correspondence
- Managing the teams filling including electronic files
- Managing confidential firm information and opening new matters
- Maintaining and inputting client data into client relationship software (Interaction)
- Handling client queries
- Managing the monthly billing process

**About you**

We value our culture at K&L Gates and are proud of our friendly and respectful reputation. We are looking for likeminded individuals who, in addition to possessing technical excellence, are able to work collaboratively in a team to get things done.

You should be practical and proactive in your approach and thrive on working in a team environment.

To be successful in this role, you will be a self-starter who works efficiently, uses initiative and has exemplary attention to detail. You are highly organised and proactive in your approach to tasks and take a genuine interest in the work performed by the practice. Being a team player, you demonstrate strong problem-solving skills and take pride in your work.

Strong Microsoft Office skills are essential, as are excellent communication skills. You will be capable using automated billing systems and client relationship management software (We use Elite 3E and InterAction but can teach you these if you haven’t used them previously).

**The extras**

K&L Gates promotes equal opportunities for all employees to progress in their careers.

Initiatives include:

- 26 weeks paid parental leave
- A range of health and wellbeing programs - including wellbeing subsidies
- A range of learning and development opportunities
- Paid annual volunteering opportunities
- Purchased annual leave options
- Salary continuance insurance
- Social events - active social club and sporting teams
- Pro bono programs and community involvement via our payroll giving program, Global Day of Service and charitable fundraisers

**About Us**

The firm’s Australian operations provide vast knowledge of the Australian legal marketplace across a wide spectrum of industries. With lawyers located in four established offices in Australia’s leading financial and commercial centres and possessing substantial experience.

At K&L Gates, we foster an inclusive and collaborative environment across our fully integrated global platform that enables us to diligently combine the knowledge and expertise of our people to create teams that provide exceptional client solutions. We marry process with vision, success with dedication, method with passion, and innovation with creativity. The outcome: The K&L Gates Experience.

Located across five continents, we represent a broad array of leading global corporations in every major industry, capital markets participants, and ambitious middle-market and emerging growth companies. We also serve public sector entities, educational institutions, philanthropic organisations, and individuals. Our lawyers counsel clients on their most sophisticated legal challenges in all areas of corporate and regulatory law as well as litigation.

We are leaders in legal issues relating to industries critical to the economies of both the developed and developing worlds—technology, manufacturing, energy, transportation, telecommunications, financial services, and life sciences, among others.

**Do you like what you see?**

**Referrals from agencies not accepted at this time.**
- K&L Gates reserve the right to close advertising earlier at our discretion._

  • Legal Secretary

    2 months ago

    Melbourne, Victoria, Australia Legal People Full time

    About the RoleWe are seeking a highly motivated and organized Legal Secretary to join our Litigation team at Legal People. As a key member of the team, you will provide administrative support to our Associates and contribute to the smooth operation of the team.Key ResponsibilitiesProvide administrative support to our Associates, including taking telephone...

  • Legal Secretary/pa

    6 months ago

    Melbourne, Australia FLR Legal Recruitment Full time

    Variety of roles available across multiple practice areas - Opportunities with boutique, mid tier and top tier law firms - Generous salaries available As a new financial year is upon us, the legal industry is busy with a number of roles available across various practice areas! Whether you're a Legal Secretary looking for the next step in your career,...

  • Highly Regarded Legal Secretary

    2 weeks ago

    Melbourne, Victoria, Australia Legal People Full time

    Located in Melbourne, we are seeking an experienced Legal Secretary to join our highly regarded and long-standing law firm. About This OpportunityThis is a rare chance for a skilled legal professional to work with a well-established company like Legal People. As a Legal Assistant/Secretary, you will be responsible for supporting our Partners and Lawyers,...

  • Litigation Legal Secretary

    6 months ago

    Melbourne, Australia Legal People Full time

    Insolvency experience an advantage! - Great CBD location| Lovely offices - Friendly, social and positive team culture **It's all about you...** Our client is a well-established mid-tier law firm located in the heart of the CBD. They have an exciting opportunity for an enthusiastic Legal Secretary to join their busy and friendly team. **About the...

  • Litigation Legal Secretary

    6 months ago

    Melbourne, Australia Legal People Full time

    Mid tier law firm - Great CBD location - Friendly, social and positive team culture **It's all about you...** Our client is a well-established mid-tier law firm located in the heart of the CBD. They have an exciting opportunity for an enthusiastic Legal Secretary to join their busy and friendly team. **About the role...** This role supports a busy Special...

  • Legal Secretary/pa

    6 months ago

    Melbourne, Australia FLR Legal Recruitment Full time

    Variety of roles available across multiple practice areas - Opportunities with boutique, mid tier and top tier law firms - Generous salaries available As a new financial year is upon us, the legal industry is busy with a number of roles available across various practice areas! Whether you're a Legal Secretary looking for the next step in your career,...

  • Legal Secretary/pa

    6 months ago

    Melbourne, Australia FLR Legal Recruitment Full time

    Variety of roles available across multiple practice areas - Opportunities with boutique, mid tier and top tier law firms - Generous salaries available As a new financial year is upon us, the legal industry is busy with a number of roles available across various practice areas! Whether you're a Legal Secretary looking for the next step in your career,...

  • Float Legal Secretary

    7 months ago

    Melbourne, Australia Amicus Legal Recruitment Full time

    Great Remuneration $$ + Staff Benefits - Work with different teams and authors on a diverse range of matters - Join one of Australia's leading Corporate Law Firms We are on the lookout for a skilled and ambitious administrator to join a prominent national corporate mid-tier firm with a strong presence across major cities in Australia. With a substantial...

  • Junior Tax Legal Secretary

    8 months ago

    Melbourne, Australia Amicus Legal Recruitment Full time

    Work in a Sensational Melbourne CBD Office - Fantastic Junior Opportunity That Does Not Come Around Often - Great Perks | Flexibility | Wellness Initiatives + More! Join an esteemed law firm, situated in a coveted location in Melbourne, and boasting offices across Australia. They are actively seeking a motivated Junior Tax Legal Secretary to support their...

  • Legal Secretary Banking

    7 months ago

    Melbourne, Australia Amicus Legal Recruitment Full time

    Generous Salary on Offer & Fantastic Staff Culture - Join a Leading National Firm - Flexible Environment, Amazing Benefits & Worklife Balance! Are you an experienced Legal Secretary looking to take the next step in your career? We have an exciting opportunity with one of the nation's prominent law firms, offering a supportive team environment, outstanding...

  • Legal Secretary

    6 months ago

    Melbourne, Australia FLR Legal Recruitment Full time

    **The Firm** This mid tier law firm takes pride in providing a high level of service to a mix of local and overseas based clients. Professional and well resourced, this firm is a highly sought after employer! **The Role** We are looking for a high performing legal secretary to support at Partner level. You will gain exposure to a variety of commercial...

  • Legal Secretary

    6 months ago

    Melbourne, Australia FLR Legal Recruitment Full time

    **The Role** This National law firm seeks a high performing legal secretary to support at Partner level. Supporting a variety of well-known Australian and international clients, this Partner is looking to build a close rapport with a PA who can use their proactive attitude to operate as their 2IC and ensure a trusting working relationship. **Duties** -...

  • Legal Secretary

    6 months ago

    Melbourne, Australia FLR Legal Recruitment Full time

    **The Firm** This National law firm has a growing reputation in commercial and property law. With continued growth, the firm offers exciting career defining opportunities rarely seen in other law firms. **The Role** The Melbourne office seeks a motivated legal secretary to join their growing property team. Working closely with a Partner on a variety of...

  • Legal Secretary Personal Injury

    6 months ago

    Melbourne, Australia Amicus Legal Recruitment Full time

    Work in a Sensational Melbourne CBD Office - Work Directly with Respected Partners - Great Perks | Flexibility | Wellness Initiatives + More! Are you an experienced Legal Secretary seeking a new challenge? We have a fantastic opportunity available with a prestigious national firm in Melbourne. **Benefits**: - Comprehensive onboarding and training...

  • Legal Secretary General Insurance

    6 months ago

    Melbourne, Australia Amicus Legal Recruitment Full time

    Salary Circa $90-95k Package - Flexibility to WFH 1 Day Per Week Once Settled in the Role - Impressive Benefits incl. Discounts, Wellbeing Allowance, Paid Parental Leave Join a nationally renowned legal firm with a strong presence along Australia's east coast. Recognised for their commitment to diversity, inclusion, and excellence, which they attribute to...

  • Legal Secretary Wanted

    6 months ago

    Melbourne, Australia Legal People Full time

    A globally recognised Cloud based Legal Software Provider - Flexible work arrangements: Work from home with amazing benefits - Autonomous role with great resources & support **It's all about you...** Our client, a highly regarded and successful globally recognised Cloud based Legal Software Provider, has an exciting opportunity for an experienced Legal...

  • Legal Secretary

    6 months ago

    Melbourne, Australia Tyler Wren Full time

    Are you a detail-oriented Legal Secretary with 2 + years of experience and passion for the legal field? Do you thrive in a dynamic and innovative environment? If so, I have an exciting opportunity for you to join my client’s team as a Legal Secretary at a thriving and forward-thinking firm. As a Legal Secretary, you will play a crucial role in supporting...

  • Legal Secretary

    6 months ago

    Melbourne, Australia Legal People Full time

    Work close to home| Hawthorn - Support a Partner & Lawyer - High net worth clients **It's all about you...** Exceptional opportunity for a talented Family Law Legal Secretary to join this highly regarded law firm based in Hawthorn. Supporting a Family Law Partner & Lawyer, you'll enjoy both variety and autonomy as you assume responsibility for ensuring...

  • Legal Secretary Insurance

    6 months ago

    Melbourne, Australia Amicus Legal Recruitment Full time

    National Firm Offering Amazing Flexibility! - Salary Package - Above Market $$ - Friendly and Supportive Team Environment Are you an experienced Legal Secretary looking for your next career move? Look no further - this firm, a leading National law firm is searching for a dynamic and dedicated professional to join their General Insurance team. What sets...

  • Legal Secretary for General Insurance Team

    1 month ago

    Melbourne, Victoria, Australia Kaleidoscope Legal Recruitment Full time

    The role is to provide legal secretarial support to a friendly and down-to-earth Partner and their team within a leading general insurance team at Kaleidoscope Legal Recruitment.The ideal candidate will have previous experience as a legal secretary, excellent written and oral communication skills, the ability to work autonomously, and superior organisational...