Aps5 - Executive Assistant

3 weeks ago

Canberra, Australia Department of Agriculture & Water Resources Full time

APS 5 - $78,548 - $86,168 per annum plus superannuation
- Various divisions
- Canberra, ACT
- _Support a First Assistant Secretary (SES Band 2) to ensure their divisional work priorities are achieved._
- _Coordinate and manage all administrative aspects of the First Assistant Secretary’s office._
- _Multiple vacancies._

**Who we are**
The Department of Agriculture, Fisheries and Forestry (the department) supports Australia’s food and fibre industries to grow and thrive. We represent national interests across the agricultural, fisheries and forestry industries. Our policies and initiatives promote better resource management practices, innovation, self-reliance, improved access to international markets and international engagement. This contributes to more sustainable, productive and profitable industries. We safeguard Australia’s animal and plant health status to maintain overseas markets and protect the economy and environment from the impact of exotic pests and diseases.

**The Jobs**
As an APS 5 Executive Assistant you will play an important role in supporting a First Assistant Secretary to ensure their divisional work priorities are achieved in a timely manner. You will coordinate and manage all business aspects of the First Assistant Secretary’s office and be accountable for organising your workload and undertaking complex administrative support work. Key duties may include:

- providing high level administrative and coordination support, including managing and organising meetings, briefings and events and anticipating and managing competing commitments
- preparing responses to routine and more complex matters, coordinating divisional responses, tracking ministerial workflow, collation and follow up of information and tracking of work to ensure deadlines are met
- administering finance support including advising, arranging and reconciling travel in line with the department’s travel policy for Senior Executives
- undertaking quality control of all incoming and outgoing documentation
- developing and maintaining professional relationships with various stakeholders at all levels across the department, the Minister’s Office, other senior government officials and external organisations
- mentoring less experienced Executive Assistants, using your experience to provide coaching and guidance to build capability
- undertaking a broad range of corporate and administrative support functions across the division.

While your role will be to support a First Assistant Secretary, there may be a possibility that you will also provide support to an Assistant Secretary.

**Please note** that this recruitment process will be used to fill current Executive Assistant vacancies across the department. The merit pool established through this selection process, which is valid for a period of eighteen months from the date the vacancy was advertised in the Gazette, may also be used to fill future ongoing vacancies where the duties are of a similar nature.

**What we are looking for**

**Knowledge and experience**
The successful applicants will have:

- demonstrated experience working as a senior Executive Assistant in either the public or private sector
- well-developed experience in stakeholder management.

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