Aps5 Executive Assistant

2 weeks ago

Canberra, Australia Chandler Macleod Full time

As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS5 Executive Assistant on a Non-Ongoing contract for 12 months or Section 26 transfers.

**Position Overview**

We are looking for someone who:

- possesses strong organization and problem-solving skills, with the ability to plan and manage your workload, select methods that resolve issues as they arise, or seek guidance when required,
- has good attention to detail, with the ability to take responsibility for accurate completion of work,
- has the ability to multitask, as well as adjust easily to changing work demands and circumstances,
- possesses excellent communication skills, both oral and written,
- has sound judgment, integrity and discretion, including the ability to maintain confidentiality and privacy,
- is able to work well independently and as part of a team,
- is proficient with Microsoft software packages, and
- is committed to building your own cultural and disability competency.

**Duties & Responsibilities**:
As an Executive Assistant in the People Division, you will manage the following for your Executive and their office:

- Manage diary, calendar, inbox and phone calls
- Plan and book travel, including accommodation in line with policy
- Coordination of administrative tasks such as stationary orders, phone lists, property, security, accommodation requests and financial acquittal services
- Continuous improvement of the Executive office performance through the use of efficient and practical administration processes and systems
- Assist the Executive Officer to manage regular division wide correspondence, reporting and meetings
- Assist the Executive Officer to assign and collate briefs such as senate estimate briefings and coordinating document management
- Work collaboratively with other executive assistants across the Division, including assisting with onboarding new executive support staff as needed
- Ad-hoc tasks as required

**Mandatory Requirements**:

- To be eligible for employment, applicants must be Australian Citizens
- The position requires a Baseline security clearance. The successful applicant will be required to obtain and maintain a clearance at this level.

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