Admin Officer Asset Services

2 weeks ago

Brisbane, Australia Queensland Corrective Services Full time

We are seeking an innovative, contemporary-thinking Advisor who can formulate the multi-disciplinary work streams that will inform and manage our diverse, high investment asset portfolio. The Administration Officer Asset Services provides business support and quality advice to resolve day to day activities and arising issues. This busy 'allrounder' role will require high calibre interpersonal and relationship building skills in light of the key stakeholder relationships (internal and external) at all levels.
As a key member of the Facilities and Assets team, you will need to:

- Use information management systems including administration, human resource, financial management systems, to process information and produce reports for the Asset Management function
- Assist with the collation and preparation of reports specific to the Command, such as reporting for electricity, facilities, locker usage, and similar.
- Provide a range of Project and financial administrative activities including data entry, processing invoice payments, purchase orders, and the preparation of monthly accruals in accordance with legislative, policy and procedural requirements.
- Provide administration and inbox support to team
- Assist to prepare draft correspondence, memorandums, and reports as per Departmental Style Guidelines; quality check and amend if necessary.
- Monitor correspondence flow and maintain an accurate information management system for all official correspondence and documents, ensuring registration as per QCS Records Management System (RecFind and Mincor).
- Self manage priorities and workload, and monitor timeframes to ensure all necessary action/follow-up and responses are completed as per timeframes.
- Assist in identifying and implementing process improvement opportunities for the efficient and effective provision of support services.
- Coordinate on and off boarding activities for permanent and temporary staff ensuring all tasks are completed within the required timeframes
- Maintain training, utility and other Command registers ensuring currency and data accuracy for reporting and follow up purposes.

Applications will remain current for 12 monthsThis work is licensed under a Creative Commons Attribution 3.0 Australia License.

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