Administrative Assistant
2 weeks ago
Global Biotech, based at Parkville HQ
Must haves:
- Previous experience in an Admin Assistant / Exec Assistant role working at senior management / executive level - must have good rapport with different levels
- Excellent communication skills
- Excellent technical skills able to navigate MS outlook, Word and other systems
Nice to haves:
- Concur experience for travel and expense
- Sharepoint
Role:
- The role entails executive assistance - for research division
- Booking Travel, Meeting Rooms
- Booking Catering
- Meet and greet visitors
- Managing Companion requests
- Internal and external mail collection
- Assisting with enquiries from research staff
- Booking conferences
- Back up support for other EAs
- Assisting with sponsorship programs - invoicing
- Business Technology requests
- Assist with ‘offsite’ / event management
- Use of Concur - manage expenses / reconciliation
Location: 30 Flemington Road Parkville (Melbourne Uni, Bio 21)
Team size: Team of 3 and supporting 16 managers (who are quite self-sufficient)
Flexibility?: The role is onsite but there is some flex if something comes up and the person needs to do a few hours from home
Hours: 9:30am - 4.00pm, 4 days a week (Mon to Thurs)
Reports to: Head of Therapeutic Area Lead
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