Administration Coordinator

2 weeks ago


Geelong, Australia The Geelong Clinic Full time

**The Geelong Clinic**

**Administration Co-ordinator**

**Permanent part-time 30 hours per week Monday to Friday 8:30am to 3pm**

Are you looking for a rewarding career that allows you to combine your professional skill and passion for delivering excellent customer service to people?

The Geelong Clinic has a vacancy for an enthusiastic and motivated individual to work alongside our team of Administration staff in supporting the hospital’s Admissions and Reception. The successful applicant will be highly motivated, committed to a high standard of customer focused care, excellent time management and organisational skills. This is an opportunity for someone who thrives in vibrant and collaborative environment.

**As an Administration Co-ordinator your responsibilities will include but limited to**:

- Provide assistance to the Clinical Services Manager related to program administration and planning
- Support to the Allied Health team including inpatient and day program services
- Accurate fund checks of privately insured patients
- Support to the Administration team including front reception
- Provide assistance to the Front Office Manager and Finance Manager
- Manage psychiatric certificates and relevant supporting documentation
- Manage room bookings system

**Essential**:

- Excellent interpersonal and communication skills
- Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast-paced environment.
- Strong attention to detail
- Experience in MS Office (Outlook, Word, and Excel)

**Desirable**:

- Ability to respond in a professional and empathic manner to patients experiencing mental health conditions
- Authority to Work in Australia
- Medical administration or medical reception experience desired
- Experience with Medical Software i.e. WebPAS

The Geelong Clinic is a 73 bed Psychiatric Hospital offering a range of inpatient, day programs and outreach services for individuals experiencing mental health problems. Located on the outskirts of Geelong within close proximity to spectacular coastal attractions, the clinic has a number of accredited Psychiatrists supported by a skilled multidisciplinary team of nursing, allied health, administration and domestic services staff. Onsite parking available.

**Closing Date: 4**th** April 2024**

Enquiries to: Cate Unsworth 03 5240 0700


  • Site Coordinator

    4 weeks ago


    Geelong, Australia Aspect Personnel Full time

    Projects: Commercial Projects upto $30m - Location: Geelong - Salary: Upto $110K package **Company** A National, Commercial builder who focus on newbuild & refurbishment government projects at local and state level. Their project portfolio spans across Health, Education, Aged Care, Public Buildings, Community, Leisure and Commercial upto $30M in...

  • Claims Coordinator

    1 month ago


    Geelong, Australia people2people Full time

    **Belmont location/WFH**: - **Immediate start**: - **$45-$50 p.h + super** **The Opportunity**: people2people are recruiting an exciting opportunity for a **Claims Coordinator** to work for a **State Government Department** within the **health** space. This is an initial **3 month assignment**, offering an **immediate start**. This role offers flexibility...

  • Administrator

    4 weeks ago


    Geelong, Australia Contract Resources Full time

    Casual Contract - Oil & Gas Industry - Geelong, Melbourne based **_About Contract Resources_** Striving to set new standards, we’re a global group of problem solvers. We’re a team. Bigger and better together, we leave egos at the door. Yes, you can smash glass ceilings here - safely of course. On-site, we’re recognised for our red overalls and our...

  • Finance Administrator

    4 weeks ago


    Geelong, Australia people2people Full time

    Work with one of Australia's leading not-for-profit private healthcare facilities as a finance administrator based in Geelong. This role is a temporary full time position commencing next week for 8-12 weeks. **Duties and responsibilities** This role will involve general finance administration and coordination duties. Some of those include but are not...


  • Geelong, Australia Chandler Macleod Full time

    **Location*** - Geelong, Victoria - **Category*** - Office Support - **Salary** - $ AUD - $ AUD Hourly - **Posted** - 15-Apr-2024 - **Work type** - Casual/Temp - **Contact** - Sarah Weekly - **Reference** - BH-159669-2 - **About the company** Our client is a Federal Government agency tasked with making life easier, accessible, and equitable for thousands of...


  • Geelong, Australia Victoria Police Full time

    As an Administrative Officer you will be responsible for multiple tasks and functions in support of the Western Region Business Analyst team. These will include managing vacancies and arranging member transfers into and across Western Region, tracking expenditure for key projects, and fulfilling unit reporting responsibilities. This role sits within the...


  • Geelong, Australia face2face Recruitment Full time

    **Closing Date**:10 am Monday 1 May 2023 **face2face reference**:584049 **Location**:Richmond and Geelong, VIC **Hours**:full-time **Contract length**:12 months **Entry requirements**:National Police Check and WWVP **Pay range**:$43.82 p/h ex super **About the role**: This role will complete operational and/or administrative tasks of moderate...


  • Geelong, Australia Education and Training Full time

    Location: Geelong Job type: Part time / From 24/04/2023 - 09/07/2023 Organisation: Education and Training **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 1338401 **Selection Criteria**: **SC1** Demonstrated experience and skills in Cases 21 both for Student Administration and Finance - Accounts Payable, and general...


  • Geelong, Australia Victoria Police Full time

    Location: Geelong Job type: Full time Organisation: Victoria Police **Salary**: $56,834 - $72,985 Occupation: Administration/Secretarial Reference: VG/JE20012254A As an Administrative Officer you will be responsible for multiple tasks and functions in support of the Western Region Business Analyst team. These will include managing vacancies and...


  • Geelong, Australia Cleanaway Full time

    **Job no**: 515800 **Work type**: Permanent - Full Time **Location**: VIC - Permanent - Full time position - Moolap, VIC - Attractive salary package - High growth business - ASX 100 **Who we are** When you start to think of waste as a resource, it opens up a world of possibilities. Cleanaway is the largest waste management company in Australia providing...


  • Geelong, Australia Schools (Government) Full time

    Location: Geelong Job type: Part time / From 26/09/2023 - 20/12/2023 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 1364497 **Selection Criteria**: **SC1** Demonstrated experience and skills in Cases 21 both for Student Administration and Finance - Accounts Payable, and general...

  • Service Coordinator

    4 weeks ago


    Geelong, Australia Mercy Health Full time

    Location: Geelong Job type: Full time Organisation: Mercy Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Aged Care Reference: 20150 **ABOUT THE ROLE**: - We are currently looking for an experienced Service Coordinator to work in our South West Hub Regional Office located in Geelong. - Working closely with a team of...

  • Service Coordinator

    4 weeks ago


    Geelong, Australia Mercy Health Full time

    Location: Geelong Job type: Part time Organisation: Mercy Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Aged Care Reference: 21940 **ABOUT THE ROLE**: - We are currently looking for an experienced Service Coordinator to work in our South West Regional Office located in Geelong West. - Working closely with a team of...


  • Geelong, Australia Deakin University Full time

    **Job no**: 539210 **Work type**: Full-time **Location**: Geelong - City **Categories**: Administration, Human / People Services - Based at our Geelong, Waterfront Campus - Full-time and continuing - HEW 7 $94,173 - $103,694 + 17% Superannuation (pro rata, part time) The Coordinator, Primary Prevention is responsible for the development, coordination and...


  • Geelong, Australia Schools (Government) Full time

    Location: Geelong Job type: Full time / From 14/08/2023 - 12/07/2024 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Education and Training Reference: 1353969 **Selection Criteria**: **SC1** Demonstrated experience and skills in coordinating a specific education support function. **SC2** Demonstrated capacity to...


  • Geelong, Australia Barwon Health Full time

    **Employment Status** Permanent Full Time **Program** People & Culture **Location** University Hospital Geelong **Hours Per Fortnight** 80 **Position Summary** - Job security - permanent full time - 80 hours per fortnight (+ 1 ADO per month) - Oversee and coordinate end-end recruitment for all roles within the mental health drugs and alcohol...


  • Geelong, Australia Barwon Health Full time

    **Employment Status** Temporary Full Time **Program** People & Culture **Location** University Hospital Geelong **Salary** $0.00 **Hours Per Fortnight** 80 **Position Summary** - Temporary full time -80 hours per fortnight (Parental Leave cover) - Oversee and coordinate end-end recruitment for all roles within the mental health drugs and alcohol...


  • Geelong, Australia Schools (Government) Full time

    Location: Geelong Job type: Full time / From 18/03/2024 - 19/12/2025 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 1402652 **Selection Criteria**: **SC1** Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school...


  • Geelong, Australia Schools (Government) Full time

    Location: Geelong Job type: Full time / From 29/01/2024 - 20/12/2024 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Education and Training Reference: 1381449 **Selection Criteria**: **SC1** Capacity to plan and provide high quality, VET and vocational pathways and careers advice to students and families at a cohort,...


  • Geelong, Australia Deakin University Full time

    **Job no**: 537498 **Work type**: Full-time **Location**: Geelong - City **Categories**: Marketing and Communications - Based at our Geelong, Waterfront Campus - Full-time and fixed term for 13 months - HEW 7 $94,173 - $103,694 + 17% Superannuation Founded in 1974, Deakin is a public university in Victoria with 61,000 students across five campuses:...