Accounts Payable Officer

7 months ago

Ballarat, Australia Central Highlands Water Full time

**Accounts Payable Officer**

**Classification **Level, Central Highlands Water Enterprise Agreement

**Team, unit **Finance

**Division **Customer and Business Services

**Work location **Learmonth Road, Ballarat

**Employment type **Full-time / -month FTC (maternity leave coverage)

**Position reports to **Team Leader - Financial Accounting

**Direct reports **Not Applicable

**Our Values**

Our vision: _Fostering sustainable living, thriving communities and a healthy environment. _

Our purpose: _We care for our community and environment ensuring essential water services are safe, reliable, _
- and affordable now and in the future. _

Our values: _Integrity Teamwork Leadership Care**Organisational Environment**

At Central Highlands Water (CHW) ‘_Safety is Everyone’s Priority_. We are committed to the safety of our people,
customers and the community we serve and have a zero tolerance towards bullying, harassment or violence within
the workplace.

We have an inclusive workplace that embraces diversity and difference - we believe anyone can change the world.
Islander people, people living with disability, neurodiverse people, LGBTIQA+ and people from different cultural
backgrounds.

We facilitate and encourage employees’ continuous professional development. Employees are supported to remain
informed of current industry best practice and are encouraged to take an active personal interest in staying up to
date with professional practices, standards, and latest trends.

We believe that everyone has the capability to demonstrate leadership, regardless of their formal level of authority.

We expect all team members to focus their efforts on developing and displaying the leadership behaviours defined

in our Leadership Capability Framework. We have a commitment to enhancing our leadership maturity across the

whole business, through supporting our people to build their capability to Lead Self, Lead People and Lead the

Organisation.

**Purpose**

The primary objectives of the position are to:

- Coordinate the end-to-end Accounts Payable functions and deliver high quality, efficient and accurate

information and support to all internal and external stakeholders.
- Be a trusted advisor and foster active partnerships across the business and be an interface for clear and

user-friendly information between finance and operations.

**Key Duties/Responsibilities**

**Accounts Payable**
- Responsible for the accurate entry and checking of accounts payable data into the finance system. (Average

of invoices per month).
- Maintain new and existing creditors ensuring the removal of duplications and closure of unused accounts.
- Verify accounts payable related data entry.
- Electronic filing of documents and reports to be conducted at time of processing.
- Process aged purchase orders to be closed out every months in collaboration with relevant stakeholders.
- Generate and manage the weekly EFT payment run.
- Manage the resubmission of bounced/returned creditor payments with supporting documentation.
- Analyse, identify and resolve invoice related issues.
- Administration and reconciliation of purchasing cards on a monthly basis with adherence to Department of

Treasury and Finance purchasing card regulations.

**Month End/Year End**
- Coordinate the month end and year end closing, reporting and communications of Accounts Payable within

set timeframes.
- Reconciliation of associated general ledgers and creditor statements each month.
- General journal internal cost allocations for large creditor payments including but not limited to power,

telephones, fuel and uniforms.

**Other**
- Reconcile petty cash on a monthly basis across the business.
- Provision of data and support to the various requests from auditors and other stakeholders as required.
- Assist with testing for all accounts payable related system implementations and upgrades.
- Identify and manage the implementation process for improvements and changes.
- Assist in the development and maintenance of operating procedures, including internal audit strategies,

processing checklists and guides and provide training of end users.
- Through self-leadership, actively support the finance team to collectively achieve team goals, meet team

project key dates and participate in team planning and goal setting.
- Other duties as directed.

**. Authority and Accountability**
- Create and maintain records in line with CHW information management practices in accordance with

your position.
- Accountable for the efficient and effective performance of all duties and key responsibility areas of the

role.
- Accountable for the provision of a professional and positive first point of contact service to CHW

customers on all finance and accounting related matters.
- Constructively contribute to creating and maintaining CHW’s desired culture by demonstrating CHW’s

values and behaviours, and being at all times mindful and respectful.
- At all times, create and foster a sa

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