Operations Assistant

5 months ago

Carrum Downs, Australia Safeguard Fencing Supplies Full time

Safeguard Fencing Supplies is a newly opened Fencing Supplies Company dedicated to providing high-quality fencing materials and exceptional customer service. We are committed to serving our customers with quality products and solutions for their fencing needs. As we continue to grow, we are seeking a reliable and motivated Operations Assistant to join our team and contribute to our success and grow with us.

**MAIN DUTIES**

**Order Fulfillment**:

- Pick, pack, and prepare orders for collection in a timely and accurate manner.
- Verify and confirm the accuracy of outgoing orders to meet customer requirements.
- Coordinate with the Manager to ensure timely delivery of customer orders.
- Assist loading products for customers and for delivery.
- Assist in deliveries.

**Assist Daily Operations**:

- Liaising with staff, Management and directors about operational priorities.
- Work with a range of stakeholders during projects and daily operations maintaining a high level of communication (written and verbal).
- Assist preparing to receive shipments (document management and processing).
- Provide general administration support as directed (attend meetings, produce, compile and/or coordinate general correspondence including reports).
- Assist with website management / promotional material.
- Assist with preparation of reports for management, as necessary or requested, to track strategic goal accomplishment.

**Inventory Management**:

- Receive, inspect, and store incoming materials.
- Maintain accurate records of inventory levels and assist in conducting regular counts.
- Monitor stock levels and supplies as needed to prevent shortages and communicate to the manager for reordering.

**Equipment Operations**:

- Operate equipment such as forklifts and pallet jacks and hand trucks safely and efficiently.
- Conduct routine maintenance checks on equipment and report any malfunctions.

**Supply Chain Operations**:

- Assist with purchase order organisation.
- Assist with returns, credits and discrepancies.
- Assist with procurement of goods, services and materials to support business operations.
- Assist with organising international logistics and shipping including receipt of shipping containers.

**Assist Sales and Marketing Operations**:

- Assist with website management / promotional material.
- Review/Edit Product Listing on the Website.
- Maintain and support ecommerce sales, promotions, clearances and other sales related activities.

Any other duties the employer may assign to you, having regard to your skills, training, and experience.

**Requirements, Skills, Licenses and Experience**:

- Age over 25 years old
- Forklift and drivers (car) Licenses are essential
- Good computer literacy
- Articulate and outcome orientated
- Excellent English language skills
- Strong written and verbal communication skills
- Strong literacy and numeracy skills
- High attention to detail
- Good knowledge of Excel and Word
- Ability to work autonomously and as part of a team
- Strong organizational skills
- Willing to work hard and have a 'can do' attitude
- Physically fit and able to lift up to 25kg
- Ability to learn and adapt and grow as the business grows

**Salary**: $60,000.00 - $65,000.00 per year

Licence/Certification:

- Forklift and Drivers Licenses (required)

Work Authorisation:

- Australia (required)

Ability to Commute:

- Carrum Downs, VIC 3201 (required)

Work Location: In person

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