Administrative Assistant

1 month ago

Newcastle, Australia AECOM Full time

Company Description
**Work with Us. Change the World.**

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of nearly 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

**Job Description**:
Working closely with the Office Manager, this role is an integral part of our Newcastle Administration Team and plays a key role in ensuring the smooth and efficient running of the office.

You will provide general assistance and support to staff in the office in this busy and rewarding role.

Day to day responsibilities will include:

- Professional completion of company documents such as technical reports, letters and proposals
- Responding to client and staff queries and offering ongoing support
- Coordination of office facilities and contractors, including management of office first aid kits and test and tag register
- Coordination of couriers (incoming and outgoing) and order of stationery
- Support of Singleton office coordination and inductions with maintenance of online portals, uploading of insurance certificates (from Newcastle office)

This is a 12 Month Fixed-Term contract starting on Monday 4th December 2023. The role ideally is Full-Time hours, but we are flexible to consider those looking for 4 days per week.

**Qualifications**:
This is a varied and busy role which would suit someone who is proactive and enjoys working within a collaborative environment.

You will have proven experience in an administration role, ideally in a professional services environment. Above all, you will have a friendly and outgoing personality and be someone that enjoys helping others.
- Experience in a corporate environment is preferred.
- Ability to prioritise tasks, agility, and flexibility to adapt to change.
- A systematic and well-organised workstyle, including strong time and self-management skills.
- Ability to build relationships and communicate with all levels of the business
- Proficient in Microsoft Office - Outlook, Word, Excel, PowerPoint and Adobe PDF editing software.

Additional Information

Work180

**About AECOM**

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public

**Freedom to Grow in a World of Opportunity**

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together - your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.

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