Office Administrator/receptionist

3 weeks ago

Moorabbin Airport, Australia National Aviation Holdings Pty Ltd Full time

**About the Role**

Based at Moorabbin Airport, you will manage the day-to-day administration, student and finance functions of the Moorabbin Base. You will form part of the administration team, consisting of Brisbane, Darwin and Melbourne staff. You will report to the Aircraft Australia Group CEO, and Liase with the National Aviation Group Executive Assistants, to ensure feedback and base operations operate at their highest functions.

**Duties**:

- Assist with Instructor and Manager requests for Students
- Assist students with enquiries and day to day requests
- Review, write and update admin policies and procedures
- Assist with reception duties, taking bookings for flight training
- Assist with preparation of quotes, invoices and taking payments
- Receive freight
- Assist with scheduling queries or conflicts
- Assist with event coordination
- Accounts management
- Approving invoices and bills in conjunction with the Aircraft Australia Line Managers (Brisbane Based)
- Document management
- Creation and maintenance of MS Office templates
- Formatting documents
- Maintaining Document Control Register and assigning document numbers
- Publishing current versions of documents and distributing to staff in accordance with document control procedures

Ideally you will have:

- At least 5 years administration experience
- Strong computer literacy with an ability to learn new systems quickly
- Advanced MS Office skills and experience using Office365, MS Teams and OneDrive
- Experience using Xero
- Outstanding communication skills
- Strong problem-solving skills
- A positive attitude

**Salary**: $41,585.93 - $56,349.04 per year

**Benefits**:

- Employee discount
- Employee mentoring program
- Salary packaging

Schedule:

- Monday to Friday
- On call

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Moorabbin Airport, VIC 3194: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Office administration: 1 year (preferred)

Work Authorisation:

- Australia (preferred)

Application Deadline: 03/01/2023
Expected Start Date: 03/01/2023

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