Executive Assistant
4 weeks ago
**Your Contribution**:
- Consistently display the ECQ and Queensland Government values, ensuring that these are upheld at all levels of the organisation.
- Develop, implement and review executive support systems and procedures within ECQ to ensure that they operate in accordance with the relevant requirements and standards.
- Maintain effective time management practices for the Executive Director Election Management and Executive Director Digital Technology including coordinating diary appointments, meetings and conferences, venues, processing travel arrangements, and accommodation, and monitoring important issues and following up action items.
- Maintain a high level of accuracy and prioritise correspondence and administrative documents, using appropriate software programs and adhering to relevant standards.
- Identify the need to prioritise and facilitate the timely preparation of briefing notes on matters for discussion with public and private sector executives and representatives.
- Coordinate, maintain and review administrative procedures and systems.
- Prepare agendas and take minutes for meetings as required.
- Assist in managing high level correspondence to the Executive Director Election Management and Executive Director Digital Technology, identifying urgent or contentious issues requiring immediate attention.
- Assist in managing the travel requirements including flights, accommodation and car hire of all ECQ staff through the Queensland Government's CTM travel portal.
- Undertake research and prepare, review and/or progress reports, briefing notes, submissions and executive correspondence in accordance with established protocols and practices.
- Contribute to specific projects assigned by the Commissioner.
**What we are looking for**:
- Leads strategically: Thinks critically and acts on the broader purpose of the system. Recognises how organisational events and issues impact on the work of the team.
- Builds enduring relationships: Builds and sustains relationships to enable to collaborative delivery of customer-focused outcomes. Communicates in a clear, succinct and deliberate manner, adjusting the message so that it resonates with different stakeholders. Builds rapport and establishes strong and mutually beneficial connections.
- Drives accountability and outcomes: Demonstrates accountability for the execution and quality of results through professionalism, persistence and transparency. Demonstrates careful planning and organisation to achieve results. Welcomes challenges in the delivery of work and demonstrates persistence in working through obstacles.
- Demonstrates sound governance: Maintains a high standard of practice through governance and risk management. Demonstrates respect and appreciation for legislation and policy frameworks by consistently operating to key standards.
- Fosters healthy and inclusive workplaces: Fosters an inclusive workplace where health, safety and wellbeing is promoted and prioritised. Demonstrates openness to diversity and support practices that enable all individuals to participate to their fullest ability.
Applications will remain current for 12 monthsThis work is licensed under a Creative Commons Attribution 3.0 Australia License.
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