Personal Assistant

2 weeks ago

Sydney, Australia Allianz Australia Full time

At Allianz, we’re proud to be one of the world’s leading insurance and asset management brands, with a workforce as diverse as the world around us.

We care about our customers, which is why we hire the very best people to further our commitment to securing the future of our customers, partners, and the community so we’re ready when they need it most.

We offer our people a workplace where everyone feels like they belong, while promoting a culture of lifelong learning, development, and global mobility. Join us and share your ideas, be inspired, give back and feel proud to be a part an organisation doing meaningful work that matters like tackling climate change, mental health, and well-being.

Let’s care for tomorrow, so we can create a better future together, for everyone.

The role of the Personal Assistant is to provide administrative and organisational support to the designated leadership team to enable them to focus on the delivery of core business objectives.
- Support 2-3 GM’s with their day-to-day administration activities
- Exciting opportunity to broaden your Personal Assistant/ Administration experience

**Your responsibilities**
- Undertake diary management to make/ coordinate appointments and schedules.
- Coordinate meeting logistics including correspondence, agendas and distributing minutes and action items.
- Organise team events, business engagements, functions and travel arrangements according to Allianz Preferred Supplier Agreements.
- Collate and reconcile evidence to support expense claims in accordance with Allianz processes.
- Produce correspondence, communications, presentations, confidential documents, spreadsheets and reports on behalf of the leadership team.
- Administer and maintain databases, document control and filing systems in accordance with Allianz policies and procedures.

**About you**
- Experience as a Personal Assistant or providing team administration support at a management level in a corporate environment.
- Excellent verbal and written communication skills, capable of communicating with clarity, impact and influence.
- Demonstrated evidence of technical proficiency with systems, software, databases, reporting and communication tools.
- High attention to detail by completing tasks with thoroughness and accuracy and the ability to quickly identify errors or inconsistencies within information.
- Ability to plan and prioritise effectively, organise tasks and manage competing resources and demands.
- Ability to manage internal client expectations to ensure matters are appropriately triaged and dealt with in accordance with an agreed timeline and scope.

***

**What's on offer?**
- Be part of a team that’s open-minded, supportive, and genuinely focused on customer outcomes.
- A sense of belonging in the workplace, where you are welcomed and encouraged to bring your most authentic self to work.
- An employer that is committed to supporting your work/life balance and is always open to conversations about flexible working.
- Access to over 10,000 on-demand learning resources and programs, to support you in taking control of your career development.
- Insurance products. Deals and discounts across a great range of retail, tech, and travel brands, and offers for health and well-being.
- Initiatives to support your financial wellness through selected discounted Allianz insurance products, superannuation matching, salary sacrificing, novated leasing and our referral bonus scheme.
- The opportunity to take part in our Employee Share Purchase Program
- own a piece of your employer.

**About Allianz**

At Allianz, we care about everything that makes you, you. We believe in an equitable workplace that celebrates diversity and inclusion, where people of all genders, ages, religions, sexual orientations, abilities, and work statuses are not only welcomed, but valued for the perspectives and talents they bring to work. We are committed to fostering an environment where everyone can thrive, grow, and contribute their unique perspectives to our collective success and reach their fullest potential.

**Adjustments and support**

LI-ALLIANZAU #LI-Hybrid #LI-Onsite

**Job Level**:
Entry Level

**Location**:

- Sydney, NSW, AU, 2000**Area of Expertise**:
Strategy

**Unit**:
Allianz Australia

**Employing Entity**:
ALLIANZ AUSTRALIA SERVICES PTY LTD

**Job Type**:
Full-Time

**Remote Job**:
Hybrid working

**Employment Type**:
Temporary

**ID**:
42420

**Position Cluster**:
Non-Executive

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