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Tribe Executive Assistant

2 months ago

Melbourne, Australia ANZ Banking Group Full time

**Req ID**: 63002
**Department**: AR ANZx Digital Portfolio
**Division**: Australia Retail
**Location**: Melbourne
Job Advertising Instructions

At ANZ our purpose is to shape a world where people and communities thrive. We’re making this happen by improving our customers’ financial wellbeing so they can achieve incredible things - be it buying their home, building a business or saving for things big or small.

As Tribe Executive Assistant, you will provide high level administrative and operational support to the leadership team as well as the wider Tribe/Domain/Portfolio community. You will support 3 executives, Portfolio Performance Lead, Self Service Adoption (SSA) and Service Operations Engineering (SOE) and their respective LTs (as required).

**This role is accountable for**:

- Managing the efficient running and operation of all aspects of the Executive’s office including mailbox, calendar, travel schedule and all associated logistics such as visas, transfers and accommodation.
- Be the conduit between problems and solutions by building your knowledge base to be able to assist Tribe members where required.
- Develop and maintain strong relationships with key stakeholders both within ANZ and externally
- Maintain strict confidentiality at all times
- Supporting and co-ordinating the cadence and operating rhythm of the area. This may include managing Tribe/Portfolio/Domain activities, supporting the planning process administratively and assisting the Tribe Performance Lead with logistics or events.
- Autonomous and proactive management and prioritisation of the Executive’s time in relation to business needs, ensuring all key meetings are set within appropriate timeframes and required briefing materials available in advance
- Managing all costs and expenditure in line with internal ANZ policies and compliance practices
- Invoice processing and corporate card expense management including monitoring of direct reports expenses to ensure adherence to ANZ policies and compliance timeframes
- Management of all necessary HR processes and PeopleSoft changes to ensure accurate position and people data, employee changes, recruitments, exits etc
- Maintain accurate records in the Gift and Entertainment register for the Executive

**Role Location**: 833 Collins Street, Docklands VIC 3008
**Role Type**: Fixed-Term, Full-Time opportunity (12 months, 40 hours/week)

What will you bring?

To grow and be successful in the role, you will ideally bring the following:

- A positive, can do attitude
- Excellent administrative and organisational skills; and experience in diary management
- Experience managing small projects, initiatives or events
- Experience in supporting multiple executives and dealing with a large team in a large corporate/company is desired
- Agile exposure
- Experience working with small to large teams; and working with Digital teams
- Proven ability to build strong, open and collaborative working relationships
- Diploma of Business (Secretarial); Graduate Certificate in Business Administration; or Bachelor's Degree in Business Administration, Human Resources or Management

So, why join us?

There’s something special about being part of ANZ. From the moment you join us, you’re part of a team working towards a common goal: improving the financial wellbeing and sustainability of our millions of customers.

But it’s not just our customers who’ll feel your impact. You’ll feel it too. Because at ANZ, you’ll have the resources and community you need to take the next big step in your career, towards even bigger things in the future.

We offer a range of benefits tailored to the countries in which we operate including Health and Wellbeing programs and flexible working arrangements.

Job Posting End Date

2 April 2024, 11.59pm, (Melbourne Australia)

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