Project Assistant

4 months ago


Melbourne, Australia State Property Insurance Services Ta Master Menders Building Group Full time

We are seeking a proactive Project Assistant to join our dynamic office team in Melbourne.

The key role is to support project supervisors by efficiently managing purchase orders and performing a variety of essential project administrative tasks. Responsibilities include coordinating with suppliers, maintaining accurate records, and ensuring timely delivery of materials.

The Project Assistant will also assist in preparing project documentation, tracking project progress, and communicating with team members to facilitate smooth operations. This role offers an exciting opportunity to contribute to the successful execution of construction projects in a collaborative office environment.
- **Key**_:
**Admin**:

- Prepare, collate and file project documents (contracts, permits, variations, client correspondence etc)
- Keep project records up to date.

**Communication**:

- Client, subcontractor and supplier contact.
- Build positive relationships with stakeholders.

**Scheduling**:

- Update project schedules and meet deadlines.

**Data Entry**:

- Update project management software and client progress reports
- Produce reports as required.

**Procurement and Logistics**:

- Maintain relationships with suppliers and subcontractors & track quotes

**Additional Responsibilities**:

- General office support

**Requirements**:

- **Experience** in an admin or project support role in the **construction industry** is highly desirable
- Basic knowledge/experience in **drafting**:

- Organisational and time management skills.
- Communication and interpersonal skills.
- Google Workspace (Docs, Sheets etc)
- Ability to work independently and as part of a team.
- Interest in the construction industry.
- Full driver’s licence preferred.

**Benefits**:

- Gain industry experience with potential to move into supervision/project management.
- Work with experienced professionals
- Work on great projects.

Pay: $55,160.68 - $65,255.78 per year

Schedule:

- 8 hour shift

Supplementary Pay:

- Overtime pay

Application Question(s):

- Must be a permanent resident of Australia.

**Language**:

- English (required)

Work Authorisation:

- Australia (required)

Work Location: In person



  • Melbourne, Australia Level Crossing Removal Project Full time

    Location: Melbourne | CBD Job type: Full time / 3 Years Fixed Term Organisation: Level Crossing Removal Project **Salary**: $103,920 - $125,735 Occupation: Information Management Reference: VG/029111EEE LEVEL CROSSING REMOVAL PROJECT **About the role** An exciting new role that we are eager to mould around your specialist knowledge of business...


  • Melbourne, Australia Level Crossing Removal Project Full time

    Location: Melbourne | CBD Job type: Fixed Term - Full Time or Part Time Organisation: Level Crossing Removal Project **Salary**: $76,817 - $93,275 Occupation: Administration/Secretarial Reference: 3828 **About the role** We are on the lookout for an Administration Assistant here at LXRP to play an essential role supporting our Senior Executive...

  • Project Assistant

    7 months ago


    Melbourne, Australia National Gallery of Victoria Full time

    VPS 2.2: $66,063 per annum + 11% superannuation Full Time, Fixed Term for 2 Years The National Gallery of Victoria (NGV) is seeking a Projects Assistant who will provide administrative and project support to the Associate Director, Facilities and Operations and the Department. ABOUT THE POSITION: You will be responsible for providing administrative support...

  • Project Assistant

    7 months ago


    East Melbourne, Australia Aussie Broadband Full time

    Our company is expanding and we are looking for new Project Assistant. Corporate Profile: Our company is a direct lender and can structure a logistics or transportation for your specific needs. We offer experience and expertise necessary to determine your best option. Whatever your company needs to grow can be financed at our company. Our various plans...


  • Melbourne, Victoria, Australia Mercury Full time

    The Role of a Senior Project Assistant at Mercury Offers a Rewarding Career Opportunity About Us:Mercury is a leading organization that delivers high-quality projects across various industries. Our team consists of dedicated professionals who are committed to excellence and innovation. We believe in fostering a collaborative and inclusive work environment...


  • Melbourne, Australia Peninsula Health Full time

    Location: Melbourne | Southern Metropolitan Job type: Full time Organisation: Peninsula Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 34899 **- Are you ready to join our dynamic and inclusive team dedicated to achieving outstanding results?** - **The Director of the Redevelopment Team is seeking a...


  • Melbourne, Australia National Gallery of Victoria Full time

    VPS 2.2: $66,063 per annum + 11.5% superannuation Full Time, Fixed Term for 12 months The National Gallery of Victoria (NGV) is seeking a Retail Projects Assistant to assist the retail department with administration duties and support retail projects instore and online. ABOUT THE POSITION: You will be responsible for providing administrative assistance to...


  • Melbourne, Australia Level Crossing Removal Project Full time

    Location: Melbourne | CBD Job type: Full Time - Fixed Term Organisation: Level Crossing Removal Project **Salary**: $74,580 - $90,558 Occupation: Administration/Secretarial Reference: 3120 **About the role** We are on the lookout for an Administration Assistant here at LXRP to play an essential role supporting our Senior Executive Support Officer to...


  • Melbourne City Centre, Australia Level Crossing Removal Project Full time

    About the role An exciting new role that we are eager to mould around your specialist knowledge of business systems! The Business and Project Management System (BPMS) is the home of our business processes, tools and templates, used to collect and share critical knowledge across the organisation. Reporting into the Business Systems Manager, the team at LXRP...


  • Melbourne, Australia GenesisCare Full time

    At GenesisCare we want to hear from people who are as passionate as we are about innovation and working together to drive better life outcomes for patients around the world. Care to join the team? GenesisCare has an exciting opportunity for a Clinical Project Assistant to join our team, this role can be homebased in Australia. As our Clinical Project...


  • Melbourne, Australia National Gallery of Victoria Full time

    VPS 2.2: $66,063 per annum + 11.5% superannuation Full Time, Fixed Term for 2 years The National Gallery of Victoria (NGV) is seeking an Exhibitions Project Assistant to provide efficient, professional, and confidential administrative and project support to the Exhibitions Management Department. ABOUT THE POSITION: You will be responsible for providing...


  • Melbourne, Australia Driscolls Full time

    Join a global leading berry company based in Pakenham, VIC $80,000 - $90,000 + super (negotiable) Full Time - Fixed Term - 12 months **THE ROLE** We have an exciting opportunity for an experienced individual with a background in maintenance or horticulture to join our expanding new site based in Pakenham. As the Maintenance & Projects Assistant you will...


  • Melbourne, Australia Tetra Tech Full time

    Fantastic opportunity to support a high performing, energetic and focused team; no two days will be the same! **About the role** Reporting into the Administration Team Leader you’ll work closely with our project managers, environmental scientists and engineers and will play an important role assisting the team to ensure we achieve client and project...


  • Melbourne, Australia Aspect Personnel Full time

    Provide administrative support to the Account Manager and Production Manager - Must be highly organized and can work with various project deadlines - Will receive heaps of training of various tech tools and resources. **Company** This company is a well-established creative studio, specialising in bespoke and detailed 3D photo-realistic imagery for the...


  • Melbourne, Australia GenesisCare Full time

    At GenesisCare we want to hear from people who are as passionate as we are about innovation and working together to drive better life outcomes for patients around the world. Your life’s best work! GenesisCare has an exciting opportunity for a Clinical Project Assistant to join our team, this role can either be based in Sydney or Melbourne. As a Clinical...


  • Melbourne, Australia Saab Inc. Full time

    About us Saab Australia is a defence, security and cyber solutions provider, specialising in the development and integration of major defence and security systems. For over 30 years in Australia, we have built a reputation for delivering complex systems integration projects that provide proven and advanced capabilities to keep us ahead of today’s...

  • Legal Assistant

    2 months ago


    Melbourne, Australia Corrs Chambers Westgarth Full time

    LEGAL ASSISTANT - PROJECTS - 492752- Melbourne- Legal Support- Full time**Join Corrs Chambers Westgarth, Australia's leading independent law firm.** We are looking for an experienced Legal Assistant to support a partner within the projects team. **Key responsibilities include**: - Diary and inbox management - Billing, time recording, expense management...

  • Legal Assistant

    1 month ago


    Melbourne, Australia Corrs Chambers Westgarth Full time

    LEGAL ASSISTANT - PROJECTS - 492762- Melbourne- Legal Support- Full time**Join Corrs Chambers Westgarth, Australia's leading independent law firm.** We are looking for an experienced Legal Assistant to support two partners within the projects team. **Key responsibilities include**: - Diary and inbox management - Billing, time recording, expense management...


  • Melbourne, Australia National Gallery of Victoria Full time

    VPS 2.2: $65,409 gross per annum + 11% superannuation Full Time, Fixed Term for 2 years The National Gallery of Victoria (NGV) is seeking a Project Assistant, Families and Communities, to contribute administration and project support to the development, implementation, and evaluation of a range of events, programs, publications, and other projects aimed at...

  • Executive Assistant

    4 months ago


    Melbourne, Australia Victoria Legal Aid Full time

    Location: Melbourne | CBD Job type: Full time / Ongoing Organisation: Victoria Legal Aid **Salary**: $76,426 - $98,901 Occupation: Administration/Secretarial Reference: VG/VLA/VLAC/1820599 Provide high quality and professional executive support to the Chief Counsel, and administrative assistance with projects and tasks across Chambers, including...