Administration Assistant

1 month ago

Melbourne, Australia Level Crossing Removal Project Full time

Location: Melbourne | CBD

Job type: Fixed Term - Full Time or Part Time

Organisation: Level Crossing Removal Project

**Salary**: $76,817 - $93,275

Occupation: Administration/Secretarial

Reference: 3828

**About the role**

We are on the lookout for an Administration Assistant here at LXRP to play an essential role supporting our Senior Executive Assistant to the Chief Executive Officer and Executive Leadership Team. We are seeking someone with a constructive approach and supportive mindset who has strong attention to detail and who can provide high quality support services. This is an exciting opportunity in a dynamic environment, in a supportive culture with ample room for personal and professional growth.

On a day-to-day basis, you will find yourself:

- Booking corporate travel for employees across LXRP via Corporate Travel Management software
- Assisting users of our digital signing platform DocuSign by delivering new user training and troubleshooting help
- Coordinating meetings and workshops by greeting visitors, preparing agendas, materials and meeting rooms
- Managing general office administrative duties including records and document database management, filing, photocopying, scanning, and binding
- In addition, the Administration Assistant may be available to play a wider support role within the Executive Leadership Team, Executive Assistant group to assist as required including covering for leave.

Join an experienced team who foster a collaborative and supportive environment.

This is a three (3) year fixed term position, paying a salary between $76,817 and $93,275 + superannuation with hybrid working arrangement (a mix of office and home/remote based working). The office you will be working from is located in 121 Exhibition Street, and you will also have the option to access flexible working arrangements if you need them - many LXRP employees work flexibly.

**About you**
- Technical Capabilities - experience using Microsoft Suite. Experience using SharePoint, Content Manager and DocuSign is advantageous
- Strong written and verbal communication skills and confidence liaising with a wide range of internal and external stakeholders
- Experience in an administrative support position is highly desirable but not essential
- Can confidently work independently, and can assume the duties of the Senior Executive Assistant in their absence

We are looking for individuals who have a strong sense of purpose in helping the LXRP deliver on transforming the way Victorians live, work and travel.

**About LXRP**

At LXRP we’re not only removing level crossings, but also removing barriers and creating a long-lasting legacy for our communities.

Inclusion is a priority for us, and we are committed to creating an employee community that reflects those in which we work. We value diverse representation at all levels of the organisation.

As leaders in the transport sector, we provide secure pathways into the industry for:

- Women
- People who identify as LGBTQIA+
- People living with a disability
- Aboriginal and Torres Strait Islanders
- Refugees or asylum seekers
- People facing barriers to employment.

We offer and encourage flexible work and purchased leave arrangements for all employees to support wellbeing, family or carer commitments and other personal circumstances.

We also place great importance on professional development and growth through both formal training opportunities and lessons learnt.

Health, safety, and wellbeing are at the heart of what we do. We aim to create a safe and healthy workplace for everyone, every day, everywhere.

**What next?**
- Where do you feel your skills/experience particularly resonate with this role?
- How do you manage priorities on an ad hoc basis as well as maintaining ongoing duties/tasks.
- In this role, there will be lots of process driven tasks as well as ad hoc, left of field requests needing to be completed in a timely manner. Tell us about your comfort level of working in this type of environment and how you respond to this way of working.

After assessing your CV and answers to the above questions, the next steps _might_ include a phone screen, followed by an interview where you can showcase your skills and potential.

**Need more information?**

Click **Here** for the full position description.

**This ad will close at midnight, Sunday 15th December 2024. Please be advised that due to the time of year, interviews will likely take place in mid to late January 2025.**

**Visit us**: levelcrossings.vic.gov.au

**Follow us**: LinkedIn I Facebook I Instagram I YouTube

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