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Executive Assistant

1 month ago

Sydney, Australia PERSOLKELLY Full time

We are looking for an Executive Assistant/ IT Functional Co-Ordinator, to play an instrumental role in supporting the Vice President for IT. This is a multi-skilled role where you be responsible for providing executive assistance in financial administration, event co-ordination, functional communication and engagement, and production assistance. This role will work closely with key business stakeholders and you must thrive in a fast-paced and multi-faceted work environment, as the role is highly diverse. You need to have:

- 5+ years' Experience in administration or executive assistant roles
- Experience working with still and motion editing software such as the Adobe Suite (This is a bonus)
- Strong communication and problem-solving skills
- Meticulous attention to details
- MS Office suite proficiency
- 'Can-do attitude' and flexibility
- Willingness to work in the office x 5 days a week

**PERSOLKELLY** brings together the legacy and experience of four organisations that shaped the staffing landscape over the past century: Kelly Services, who pioneered the modern temporary help industry in 1946; SKILLED, who crafted the staffing industry in Australia in 1964; Programmed, the leading provider of operations and maintenance services across Australia and New Zealand; and PERSOLKELLY, the largest workforce solutions provider in APAC.

**ABOUT THE ROLE**

We are looking for an Executive Assistant/ IT Functional Co-Ordinator, to play an instrumental role in supporting the Vice President for IT. This is a multi-skilled role where you be responsible for providing executive assistance in financial administration, event co-ordination, functional communication and engagement, and production assistance.

This role will work closely with key business stakeholders.

The successful applicant must thrive in a fast-paced and multi-faceted work environment, as the role is highly diverse.

***

**WHAT YOU WILL DO**
- Executive Assistant
- Act as the point of contact between the VP IT & internal or external colleagues, suppliers and customers
- Organise meetings and book meeting rooms
- Handle correspondence directed to all managers
- Organise travel arrangements and detailed travel itineraries
- Take notes and minutes
- Produce various reports and presentations
- Coordinate internal approvals where required
- Record keeping
- Financial Administration
- Co-ordination of IT Function "Month End" process
- Accrual management for IT Function
- Limited Invoice processing
- Limited PO processing
- Limited Supplier setup
- Assist VP IT with BCA validation before approval
- Assist VP IT in preparation of forecasts (Operating and Capital)
- Functional Communication/Engagement
- Work collaboratively with the VP of IT generate content to inform and engage IT team members.
- Event Co-Ordination
- Plan and organise events for the IT Function
- Chair the IT EOS Committee
- Production Assistance
- Assist the creative teams within IT to produce rich media content for use within the IT function. Particularly around video and still image postproduction to an intermediate level.

**WHAT YOU NEED TO HAVE**
- 5+ years' Experience in administration or executive assistant roles
- Experience working with still and motion editing software such as the Adobe Suite (This is a bonus)
- Strong communication and problem-solving skills
- Meticulous attention to details
- MS Office suite proficiency
- 'Can-do attitude' and flexibility
- Willingness to work in the office x 5 days a week

**HOW TO APPLY**

Johnnathan Samaniego 02 8842 2075

**Who are we**

At PERSOLKELLY, our passion is - and always has been - putting you first.

We propel our people forward by supporting their careers in fresh ways, backed by our expertise and capability.

We're committed to creating a safe and inclusive environment which values and respects diverse styles, backgrounds, experience and perspectives.

We welcome and encourage women, people of Aboriginal and Torres Strait Islander descent and people from diverse backgrounds to apply.

**So it's over to you. If you would like to join our team, please APPLY now.**

**To learn more about working with PERSOLKELLY, we encourage you to visit our website.

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