Portfolio Administration Manager

3 months ago

Sydney, Australia Mirvac Full time

Mirvac's people are our most valuable asset. We are proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work. We offer a number of competitive and unique benefits for permanent employees including:
$1000 of Mirvac Securities Annually
Flexible Work Arrangements
Leadership and Professional Development Programs
Generous Parental & Partner Leave Policy
Unlimited Volunteer Leave and National Community Day
Mirvac Pride Committee
Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.
At Mirvac, we know that it’s our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us.
Our opportunity
As Portfolio Administration Manager, you will be responsible for providing efficient and professional support to ensure the delivery of asset related administrative tasks across the portfolio of assets. This role requires attention to detail and the ability to work within tight timeframes, ensuring business productivity, efficiency, and governance.
**Your responsibilities will include**:
Provide an exceptional customer experience by building strong relationships with key stakeholders (internal and external) and ensure a high level of communication by responding to, and actioning, requests in a timely manner
Process and review for accuracy monthly tenant charges (recurring and sundry) and generate tenant rental invoices/statements with accompanying letter and supporting evidence
Review and reconcile tenant accounts in accordance with business operational procedures
Process all lease outgoing adjustments/estimates and generate outgoings letters and statements (including Marketing) in accordance with lease requirements and relevant State legislation
Review monthly tenancy schedule lease information via lease audits and update as necessary ensuring 100% accuracy
Raise purchase orders for Directly Recoverable and Non-Recoverable expenditure
Ensure arrears collection commentary is regularly maintained and reported to both Portfolio and National Credit Control teams
Process rent review increases in system and generate rent review letters
Partner with Mirvac Accounts Receivable Team (OTC) to ensure all queries are addressed and unallocated cash is applied within 24 hours
Ensure accurate data input of all lease related information and collation of associated documentation
Review and manage lease-related documentation (leases, bank guarantees, insurance certificates)
Verify and update non-financial Information, e.g. tenant contact details
Actively contribute to project working groups across the business that deliver tangible outcomes for the division
Work collaboratively with team members and stakeholders to ensure system/data integrity, efficient information flow and to drive portfolio wide excellence and efficiencies through consistency of approach, reporting and transfer of experiences and learnings
Assist with any projects or undertake additional duties as required
Your point of difference
2+ years of experience in relevant property related role
Ability to reconcile and understand tenant accounts
Strong commercial outlook with previous exposure to Property Management tools, including MRI, Yardi and Salesforce
A strong understanding of relevant legislation is desirable
A high level of IT proficiency
A customer-centric focus with the ability to develop and maintain exceptional stakeholder relationships, and liaise with people at all levels
Exceptional organisational skills with the ability to prioritise work effectively ensuring deadlines are achieved on time
Ability to adapt to change, deal with ambiguity and complexity
Proactive and self-motivated mindset, with the ability to solve issues as they arise and to improve system and process efficiencies and effectiveness
A commitment to quality, professionalism, confidentiality and attention to detail
Exceptional communication (written & verbal) and interpersonal skills
All of these attributes are preferred, if you think you may be the right fit for the role please still apply.

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