Executive Assistant

2 weeks ago

Brisbane, Australia Energy and Public Works Full time

**Key responsibilities**:

- Proactively manage and coordinate all meeting and diary appointments for the Deputy Director-General ensuring a flexible approach is exercised when competing priorities arise.
- Ensure the Deputy Director-General is comprehensively briefed, prepared and supported for meetings and diary appointments by keeping abreast of issues that may impact Hydrogen division and collating meeting papers and briefs.
- Actively review and manage work priorities and deadlines within the Office of the Deputy Director-General on a daily basis and develop, implement and maintain a records management system involving systems, registers and processes as required.
- Establish and maintain productive working relationships within the department, the Minister's Office, Office of the Director-General, other government agencies and external stakeholders to enable consultation, liaison and negotiation of priorities, as well as act as the primary contact with internal and external stakeholders to coordinate meeting logistics and documentation.
- Maintain a comprehensive and accurate database to support the effective management of executive correspondence and provide detailed status reports on a regular basis to the Deputy Director-General and Hydrogen leadership team on executive correspondence.
- Coordinate business support activities for Hydrogen, including financial, procurement, administrative and human resource issues, travel and itinerary arrangements, asset management, telecommunications, office equipment and payment of invoices.
- Project manage and support all aspects of governance, administration, secretariat and operational support for the Hydrogen Taskforce, HIDC and other hydrogen-related working groups and relevant sub-committees.
- Participate as a project team member on a range of business improvement initiatives within the division.

The position reports directly to the Principal Advisor, Office of the Deputy Director-General Hydrogen.

Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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