Receptionist/administration Assistant

1 week ago

Fitzroy North, Australia Caroline K Morgan Full time

Receptionists serve as a business’ front-desk associate and are responsible for several administrative support duties that keep the office running efficiently. Receptionists may greet visitors, handle incoming and outgoing correspondence, maintain files and records, perform data entry, maintain office calendars and schedules, keep the office clean, safe, and organized and keep office supply inventory fully stocked.

**Common reception duties**:

- Telephone and front desk reception
- Database and record management
- Executive and administrative support
- Customer service
- Database and record management
- Office and supply maintenance

**Telephone and front desk reception**

When a client or vendor is visiting the business in-person, a receptionist greets the visitor and directs them to the proper location.

**Executive and administrative support**

Receptionists may provide executive and administrative support such as preparing and presenting reports and spreadsheets to executives, preparing meeting showrooms and interview rooms.

Opening parcels, hanging garments and hand over the parcels/garment to respective person.

**Customer service**

The role of a receptionist is critical to a business’ customer service as the receptionist is often the person a client or vendor communicates with the most and is the first person they interact with when contacting or visiting the business. Receptionists need to have excellent customer service skills, including the ability to remain calm and friendly when resolving concerns.

Greet customers. Make tea, coffee or warm up food as required.

**Database and records management**

Receptionists may complete general office records and data management by maintaining the office’s data entry, filing, recording information received in communications with vendors and clients and collecting and distributing incoming and outgoing mail.

**Office and supply maintenance**

Receptionists perform general office maintenance tasks such as keeping the office clean, safe, and organized. They also check office supply inventory, order new supplies, and distribute supplies as needed.

**Skills**:
The following skills are important to the success of a receptionist:

- Communication skills
- Time management skills
- Technology skills
- Customer service skills
- Confidentiality
- Organizational skills

**Communication skills**

**Time management skills**

Time management skills refer to an individual’s ability to perform multiple tasks and complete projects and tasks on-time. Receptionists often perform multiple tasks throughout their day and need to prioritize these tasks to complete their duties in a timely manner.

**Technology skills**

Technology skills refer to the ability to type and use office equipment such as computers, telephones, copiers, fax machines and printers. Receptionists often have a multi-line telephone they need to manage and perform office management tasks such as filing, copying, printing, faxing, and mailing. Receptionists should also have at least intermediate skills in using the Microsoft Office suite of products.

**Customer service skills**

Receptionists often are the first people customers and vendors reach when they have an issue or a concern. They need to remain calm, acknowledge and direct them to the correct party for resolution while maintaining a professional and friendly demeanour.

**Confidentiality**

Receptionists may have access to personal and confidential client and vendor information, employment information, contact information and more. It is important for a receptionist to show professionalism in maintaining client and vendor confidentiality.

**Organizational skills**

Organizational skills refer to the ability to plan, prioritize and manage office responsibilities. Receptionists need excellent organizational skills because they direct client and visitor communications to the correct person/department.

Schedule:

- 8 hour shift

Work Location: In person

  • Administration Assistant/receptionist

    7 days ago

    Fitzroy North, Australia Specialist Surgical Practice Full time

    **Ideal opportunity to join a premier specialist surgery practice**: We are seeking another dynamic and detail-oriented Medical Administrative Assistant to join our growing team in providing 5-star patient care, working alongside our Specialist Plastic Surgeon and our Oral & Maxillofacial Surgeon. As part of our front desk team, you will be the first point...

  • Receptionist/administrator

    7 days ago

    North Sydney, Australia GreenClean Full time

    We are seeking an experienced and competent Administration officer/Receptionist to help with the day to day tasks of a growing cleaning company In order to be successful in this position you’ll need previous experience in a similar role you must be a proactive individual with a major focus on customer service duties Include but not limited to - inbound...

  • Receptionist

    1 week ago

    Laverton North, Australia Kayhan Audio Full time

    We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit...

  • Receptionist/administrator

    1 week ago

    North Lakes, Australia Mymind Psychology Full time

    We are looking for an experienced Receptionist/Administrator with strong customer service and organisational skills to join our Psychology Practice in North Lakes. We are looking for either a full time person or someone looking for a job share role. Experience in a similar role would be preferred. Knowledge of Medicare, PowerDiary, EFTPOS and HICAPS is...

  • Junior Medical Receptionist

    6 days ago

    Fitzroy, Australia Aorthopaedic8 Full time

    Seeking motivated positive-attitude, happy, outgoing Junior Medical Receptionist Your responsibilities include managing front reception desk, liaising with patients, supporting other staff members and general administration duties. Must possess excellent communication and people skills. Requirements for this role: - Medical administration experience...

  • Receptionist/administrator

    6 days ago

    Altona North, Australia PREFERRED SMASH REPAIRS Full time

    **RECEPTION/ADMIN POSITION AVAILABLE** - **FULLTIME/PART TIME**_ EXCITING POSITION EXIST FOR A RECEPTIONIST/ADMINISTRATOR FRONT OF HOUSE AT PREFERRED SMASH REPAIR CENTRE. DUTIES INCLUDE - ANSWERING PHONES - COMPUTER DATA ENTRY - DEALING WITH CUSTOMERS AND PROVIDING ALL ROUND SERVICE EXPERIENCE IF YOU ENJOY THE MOTOR CAR INDUSTRY YOU NEED TO CONTACT...

  • Office Administrator/receptionist

    1 week ago

    North Ryde, Australia Edwards Lifesciences Full time

    Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served globally, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. We are looking for a...

  • Receptionist/administration

    1 week ago

    North Manly, Australia Mark Stewart Auto Body Full time

    We are currently looking for a full-time receptionist/Administrator to join our team. We are a family run business with long-term employees. The hours are Monday to Friday office hours... We are flexible on start/finish time The person we are looking for must have the following attributes: - Excellent communication skills - Computer knowledge required -...

  • Medical Receptionist

    2 weeks ago

    North Melbourne, Australia Royal Park Medical Full time

    **Medical Receptionist** CBD & Inner Suburbs Healthcare & Medical AU$25.00 - AU$30.00 per hour Part time **_ Progressive, purpose-built clinic, seeking experienced Medical Receptionists _** **_ Central location Close to public transport and CityLink._** **About the role**: Medical Receptionists are valued as the integral element in the efficient...

  • Receptionist

    2 weeks ago

    Clyde North, Australia GMB window coverings Full time

    Job Title: Receptionist Working Hours: Monday to Friday, 9:00 AM - 5:00 PM About Us: We are a leading business specialising in high-quality blinds, curtains, and other window coverings. Our commitment is to provide exceptional customer service and a tailored experience for each client. As we grow, we are seeking a proactive and detail-oriented Receptionist...

  • Office Administrator/receptionist

    4 weeks ago

    North St Marys, Australia Professional Psychological Serivces Full time

    Professional Psychological Services is a Private Practice that has been in business for over 20 years. We are looking for a receptionist / admin to work with us on a full time basis. We also have another position available for 3 days a week, 2 weekdays and a Saturday (9 to 6pm or 8 to 5pm). **Role involves**: - Scanning, printing and filing - Answering...

  • Clinic Assistant

    2 weeks ago

    North Perth, Australia MrWax Grooming Full time

    **Seeking Clinic Assistant / Receptionist.** - A little about us_ We are a small team passionate in helping men find their confidence. We specialise in hair removal (IPL/Laser/Waxing) and skin therapies. We opened our place in 2014 when we noticed that a lot of clinics were women focused and turning men away, so we decided to create a unique, comfortable...

  • Receptionist

    4 weeks ago

    Clyde North, Australia GMB window coverings Full time

    Job Title: Receptionist Working Hours: 9:00 AM - 5:00 PM Selected days of the week: Monday-Friday About Us: We are a leading business specialising in high-quality blinds, curtains, and other window coverings. Our commitment is to provide exceptional customer service and a tailored experience for each client. As we grow, we are seeking a proactive and...

  • Dental Assistant/receptionist

    1 week ago

    North Lakes, Australia North Lakes Dental Centre Full time

    Dental Assistant/Receptionist required in North Lakes. Must be reliable and flexible with hours. Previous experience in dental assisting not essential. Training for both chairside and reception duties will be provided for the right applicant. **Job Types**: Part-time, Casual Pay: From $28.00 per hour Expected hours: 15 - 25 per week Schedule: -...

  • Medical Receptionist

    2 weeks ago

    Box Hill North, Australia Express Cardio-Services Full time

    **The role**: - Meeting and greeting patients in a professional and courteous manner - Scheduling patient consultations and attending to inquires - Ensuring medical records are managed confidentially and efficiently - Invoicing and receipting of patient consultations - Attending to doctors’ requests - Assisting to cardiac technologists **Essential...

  • Receptionist

    2 weeks ago

    North Sydney, Australia Kennedy Reid Full time

    Work for a well regarded insurer known for culture and progression - Stunning central office location with modern amenities - Take the next step in your corporate career **The Company**: Our client is a global insurer with operations in 54 countries and territories with a stellar reputation in the market. They are seeking a professional to join their...

  • Dental Receptionists

    2 weeks ago

    North Adelaide, Australia Adelaide Family Dental Full time

    Dental Receptionists (DR) and Dental Assistants (DA) - Multiple Full-time/Part-time Positions - We are looking for **fresh**, **reliable** and **motivated new team members** to join our team as soon as possible. These positions will be either full-time or part-time. - If you have a **positive personality, good communication** and **organisational**...

  • Medical Receptionist

    2 weeks ago

    North Perth, Australia Diet By D'Zyne Full time

    Medical Receptionist required for well-established Allied Health Private Practice in North Perth/Mount Hawthorn. We are looking for an enthusiastic and capable medical receptionist to be an integral part of our expanding team. Casual position - Mondays, Tuesdays and Fridays Approximately 20 hours per week To start ASAP **Previous...

  • Corporate Receptionist Full Time Fitzroy Location

    3 weeks ago

    Fitzroy, Australia Engage Personnel Full time

    Be part of an award-winning team! - Dazzle your outstanding communication skills! - Fantastic location and loads of staff perks! **The Company** My client is made up of over 50 financial professionals and dreamers, doers, pioneers and visionaries. Their award-winning team is a family of big-picture thinkers and creators. They are great with numbers, even...

  • Medical Receptionist

    2 weeks ago

    North Lakes, Australia Strive Practice Management Full time

    A family medical centre in North Lakes is seeking a Medical Receptionist to join our friendly team. Key requirements: - Previous medical reception experience is a bonus, but not essential - Ability to work effectively within a team and also independently - Possess a strong work ethic with a friendly attitude - Display a professional manner via phone and...