School Administration Officer

2 weeks ago


Camp Hill, Australia Brisbane Catholic Education Full time

St Thomas' Catholic Primary School, Camp Hill is an inner-city school, on Yuggera Country, where 330 students from Prep to Year 6 come to learn every day. Since the school's humble beginnings in 1929, we have followed the tradition of the Sisters of Good Samaritan of the Order of St Benedict and in doing so strive to be a community where our values of Faith, Justice, Compassion and Learning are lived out authentically by all members of our community each day. At St Thomas' our dedicated staff are committed to the vocation of teaching, as they work with our students to reach their full personal, spiritual and academic potential. Our generous class sizes and strong academic program ensure that our students are known, supported and challenged during their foundational years of schooling. Our flexible learning environments are well-resourced and designed to enhance opportunities for collaboration and exploration. This is further complimented by a schoolwide 1-1 iPad program that assists students in developing important creative and digital skills for the future.
**Explore our school website**
**here**
**to learn more about us.**

**About the role**
- St Thomas’ Catholic Primary School is seeking a welcoming, professional and collaborative School Secretary/Administration Officer to undertake a variety of administration tasks in our busy school office, serving the needs of our wonderful school community.
- Typical duties of the position include but are not limited to:
**Reception Duties**
- Greet visitors, students, parents, and staff in a courteous and friendly manner.
- Answer phone calls, route them to the appropriate personnel, or take messages accurately.
- Handle enquiries and provide information about the school.

**Administrative Support**
- Manage and maintain student records, attendance, and enrolment data.
- Prepare and distribute school-related materials, forms, and notices as needed.<
- Update and maintain the schools electronic and physical filing systems.
- Update compliance documents as required
- Provide a wide range of efficient, organised and advanced technical and administrative services to the Principal. Schedule meetings and appointments accordingly, ensuring that there are no conflicts or overlaps.

**Communication**
- Relay important announcements and messages to relevant parties through a variety of platforms<
- Communicate school policies and procedures to parents and visitors.
- Manage the school Facebook page

**Safety and Security**
- Provide basic first aid for students following BCE protocols
- Monitor visitor access and sign-in procedure.<
- Follow security procedures to safeguard the school community.
- Respond to emergencies or safety concerns following established protocols.

**Technology**
- Proficiently use office software and databases to manage records and information.
- Assist with troubleshooting basic technical issues related to office equipment.
- Update, maintain and manage documents using the school portal<

**Collaboration**
- Collaborate with other administrative staff to support school-wide initiatives.
- Work closely with the school principal, teachers, and support staff as needed.
- Work in collaboration with a variety of different stakeholders to solve problems calmly.

**Qualifications/Experience**
- Previous experience in a reception or administrative role is preferred.
- Proficiency in Microsoft Office Suite
- Strong communication and interpersonal skills.
- Excellent organisational and time management abilities.
- Attention to detail and the ability to multitask effectively.
- Ability to maintain confidentiality and handle sensitive information.
- A high level of communication and interpersonal skills are required.
- Hold or be prepared to obtain a First Aid Certificate.

To be eligible to be considered for this role you will:

- hold a Paid Employee Positive Notice Blue Card prior to commencement;
- be eligible to work in Australia for the duration of the appointment; and
- have a commitment to and understanding of the ethos and traditions of Catholic Education.

**Estimated start date**:January 2024

**Position tenure**:Continuing

**Weeks worked**:School term weeks only (holidays unpaid)

**Total Paid Hours (per week) & days required**:4 days per week (28 hours)

**Salary level, range or hourly rate**:School Officer Level 4 - $33.52 per hour

**Employment conditions**: Diocesan Catholic Education Employing Authorities in Queensland Single Interest Agreement
- _
- Everyone at Brisbane Catholic Education models and fosters a _
- commitment to the safeguarding of children_
- and promotes a culture where _
**_student protection is everyone’s responsibility_**:

- . Successful applicants will complete requisite _
- Working With Children (WWC)_
- pre-employment screening, in accordance with legislation, prior to appointment._
- Equity and inclusion are at the _
- core of our Catholic values_

**Contact**: Liam Beatty

**Contact number**: 3398 6633

**Closing


  • School Officer

    Found in: Talent AU C2 - 2 hours ago


    Richmond Hill, Australia Townsville Catholic Education Full time

    About the role Columba Catholic College, Charters Towers  is seeking an experienced and dedicated  School Officer - Administration (Payroll/Accounts)  to commence as soon as practicable. This is a part time, permanent position completing 30 hours per week. The School Officer – Administration is responsible for providing high level...

  • Administrator

    Found in: Talent AU C2 - 2 weeks ago


    Camp Hill, Australia Place Estate Agents Full time

    Work in a high performing team in a supportive office Ongoing learning and development opportunities Flexible working arrangements for the right candidate Agent Support – Hicks Team An exciting opportunity presents itself for a strong administrator to join a supportive, market leading team in Place Camp Hill! This role will be varied but rewarding as...

  • Admissions Officer

    22 hours ago


    Bellevue Hill, Australia Cranbrook School Full time

    **Position Vacant** **ADMISSIONS OFFICER** **FULL-TIME Cranbrook School is seeking a full-time Admissions Officer for the School’s Admissions Department to assist all prospective families from their first introduction at Cranbrook School through to the enrolment of their child. **ABOUT THE POSITION** Reporting to the Director of Admissions, the...


  • Bellevue Hill, Australia Cranbrook School Full time

    **Position Vacant** **RISK & COMPLIANCE OFFICER** **PART-TIME OR FULL-TIME Cranbrook School is seeking a Risk & Compliance Officer to join the Corporate Services team, based at the Senior School campus at Bellevue Hill. **ABOUT THE POSITION** The Risk & Compliance Officer works as a collaborative member of the Corporate Services team and supports the...

  • School Officer

    7 days ago


    Mango Hill, Australia Brisbane Catholic Education Full time

    St Benedict's Primary School at Mango Hill has a student population of just over 750 students. The school was established in 2008 and is located in the outer northern suburbs of Brisbane (Mango Hill). St Benedict’s is committed to planning and providing a high quality, 21st century Catholic education; an education focused on the development of the human...

  • Afc Receptionist

    7 days ago


    Bellevue Hill, Australia Cranbrook School Full time

    **Position Vacant** **AFC RECEPTIONIST** **FULL-TIME & CASUAL Cranbrook School is seeking full-time and casual Receptionists for the Murray Rose Aquatic & Fitness Centre, located at our Senior School campus in Bellevue Hill. **ABOUT THE POSITION** The AFC Receptionist is the key first point of contact at our brand new, state of the art Aquatic & Fitness...


  • Bellevue Hill, Australia Steiner Education Australia (SEA) Full time

    **Administration Support Officer**: Part-time, permanent position (12 hours per week over 2 days), commencing May 2023. Steiner Education Australia is seeking a part-time administration support officer to join a small established team in our office located on the traditional lands of the Cammeraygal people in Chatswood NSW. Steiner Education Australia is a...


  • Box Hill, Australia Box Hill Institute Full time

    Based at our Box Hill Campus - Full-time, ongoing position available - PACCT 5 - $70,012 per annum (exclusive of superannuation) **About the role**: An exciting and unique opportunity to join Box Hill Institute as our Schools Relationship Officer! The Schools Relationship Officer position is responsible for increasing Box Hill Institute’s profile by...


  • Bellevue Hill, Australia Cranbrook School Full time

    **Position Vacant** **EXTERNAL HIRE COORDINATOR** **PART-TIME, PERMANENT Cranbrook School is seeking an experienced and energetic External Hire Coordinator to join our dynamic Facilities Team based at our Senior School campus in Bellevue Hill. **ABOUT THE POSITION** The External Hire Coordinator is responsible for coordinating the external hire of...


  • Bellevue Hill, Australia Cranbrook School Full time

    **Position Vacant** **ADMISSIONS ASSISTANT** **FULL-TIME Cranbrook School is seeking a full-time Admissions Assistant to join the Admissions Department. **ABOUT THE POSITION** The Admissions Department assists all prospective Cranbrook families from their first introduction to the School through to the enrolment of their child. Reporting to the Director...

  • Admissions Manager

    22 hours ago


    Bellevue Hill, Australia Cranbrook School Full time

    **Position Vacant** **ADMISSIONS MANAGER** **FULL-TIME, PERMANENT Cranbrook School is seeking an experienced and professional Admissions Manager to join the School’s Admissions Department based at the Senior School Campus in Bellevue Hill. **ABOUT THE POSITION** Reporting to the Director of Admissions, the Admissions Manager will coordinate a high -...


  • Box Hill, Australia Eastern Health Full time

    Temporary Part-Time (30 hours per week, until 30/6/24) Based at Box Hill Hospital, with willingness to travel to other Eastern Health sites as required Opportunity for an experienced administration officer to join a friendly, dynamic and supportive administrative team, within the Allied Health Hub Eastern Health Eastern Health is one of Melbourne’s...


  • Mango Hill, Australia Brisbane Catholic Education Full time

    St Benedict’s College is a developing co-educational secondary college which opened in January 2013. In 2023 we commenced the year with in excess of 1000 students. The College provides a connection to secondary education for the students of co-located St Benedict’s Catholic Primary School, other local Catholic feeder schools, as well as students from a...

  • Finance Officer

    2 days ago


    Cannon Hill, Australia Brisbane Catholic Education Full time

    St Oliver Plunkett Catholic Primary School is situated on Brisbane's southside with an approximate enrolment of 620. As part of the Cannon Hill parish, we provide a contemporary, faith-based education for all students, where in partnership with all families we learn about our world, ourselves and our God. As a dynamic learning community we strive to ensure...


  • Summer Hill, Australia Trinity Grammar School Full time

    **Location**: Summer Hill Campus (Secondary Campus) Employment Type: FP - Full-Time Permanent Department: Arthur Holt Library Summer Hill Closing Date: 04/08/2023 Supporting Documentation: - Mission and Ethos Statement- Position Description - Library Services CoordinatorTrinity Grammar School is the largest Anglican Boys’ School in NSW with an...

  • Office Reception

    6 days ago


    Castle Hill, Australia Debra Manson Recruitment & Training Full time

    **Office Reception & Administration** **Castle Hill** Our client in Castle Hill is looking for a outstanding office receptionist & administrator. Seated at reception you will ensure the smooth running of the administrative functions in the Office. **Duties** - Answer phone calls and receive visitors. - Complete word processing of documents and prepare...

  • OSHC Coordinator | Cannon Hill State School

    Found in: Talent AU C2 - 2 weeks ago


    Cannon Hill, Australia OSHClub Full time

    Description and Requirements We have an exciting Coordinator opportunity leading our Outside School Hours Care service,  Helping Hands Cannon Hill State School.     About the role    You will manage a service at a primary school in the hours before and after school for children aged 5-12 years. You'll have the support of a state specific...


  • Cannon Hill, Australia People4U Full time

    Cannon Hill Head Office based - Great team & corporate culture working environment - Growing successful company Our Client has business capabilities spanning marketing, technology. communication, design and fulfilment. They collaborate strategically with their clients, to give them exceptional results. The **Admin Officer (HR)** role is in the Shared...


  • Castle Hill, Australia Modern Rendering Group Full time

    **Administrative Assistant** **Responsibilities**: - Answer and direct phone calls - Organize and schedule meetings and appointments - Maintain contact lists - Produce and distribute correspondence memos, letters, faxes and forms - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Order office supplies - Book...

  • Lead Academic Mentor

    22 hours ago


    Summer Hill, Australia Trinity Grammar School Full time

    **Location**: Summer Hill Campus (Secondary Campus) Employment Type: CA - Casual Department: Academic Mentor Closing Date: 01/12/2023 Supporting Documentation: - Mission and Ethos- Position Description: Lead Academic MentorTrinity Grammar School is the largest Anglican Boys’ School in NSW with a reputation and tradition over a number of generations...